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  1. Call to Order by Chair

    City Administrator Carmen Chu called the meeting to order at 10:02 am.

  2. Roll Call

    Carmen Chu, City Administrator, Chair

    Linda Gerull, Chief Information Officer, Department of Technology

    Ashley Groffenberger, Budget Director, Mayor’s Office

    Shamann Walton, President, Board of Supervisors

    Ben Rosenfield, Controller

    Carol Isen, Acting Director, Department of Human Resources

    Dr. Grant Colfax, Director, Department of Public Health

    Michael Carlin, Acting Director, Public Utilities Commission

    Michael Lambert, City Librarian, Public Library

    Mary Ellen Carroll, Director, Department of Emergency Management

    Ivar Satero, Director, San Francisco International Airport

    Jeffrey Tumlin, Director, Municipal Transportation Agency

    Trent Rhorer, Executive Director, Human Services Agency

    Charles Belle, Public Member

    Nnena Ukuku, Public Member

    Members Present

    Carmen Chu

    Linda Gerull

    Ashley Groffenberger

    Natalie Gee (for Shamann Walton)

    Jack Wood (for Ben Rosenfield)

    Carol Isen

    Eric Raffin (for Dr. Grant Colfax)

    Eric Sandler (for Michael Carlin)

    Michael Lambert

    Michelle Geddes (for Mary Ellen Carroll)

    Ian Law (for Ivar Satero)

    Lisa Walton (for Jeffrey Tumlin)

    Natalie Toledo (for Trent Rhorer)

    Charles Belle

    Nnena Ukuku

  3. Approval of Meeting Minutes from January 21, 2021 (Action Item)

    The minutes were approved.


    Mr. David Pilpel made public comment.

  4. Chair Update

    City Administrator Carmen Chu introduced herself to the Committee and welcomed the opportunity to collaborate on City technology issues.

  5. CIO Update

    Chief Information Officer Linda Gerull provided an update on the Department of Technology’s contributions to creating 78 community learning hubs to provide internet connectivity and support distance learning for almost 2,000 vulnerable children and youth.


    City Librarian Michael Lambert thanked Ms. Gerull and noted that the San Francisco Public Library has 8 neighborhood libraries operating community learning hubs with two new locations opening this month.

  6. Discussion: FY 2022-26 Information and Communication Technology (ICT) Plan

    Section 22A.6 of the City’s Administrative Code requires COIT to submit a 5-year technology plan to the Board of Supervisors by March 1 of each odd numbered year. Discussion will preview the financial forecast of the ICT Plan.

    COIT Director Matthias Jaime presented the draft ICT plan and recommendations.

    A public commenter discussed city processes for responding to public records requests and suggested continued virtual attendance at public meetings after the stay at home order ends.


    David Pilpel made public comment to suggest more standardization across public meeting practices.


    Angela Calvillo made public comment to congratulate City Administrator Chu and discuss a Board of Supervisors project for inclusion in the ICT Plan.

  7. Surveillance Technology Policy: Automatic License Plate Readers for San Francisco International Airport and Department of Recreation and Parks (Action Item)

    Section 19B of the City & County of San Francisco’s Administrative Code requires all departments with surveillance technologies to develop a Surveillance Impact Report and Surveillance Technology Policy for their ongoing authorized use. Each Surveillance Technology Policy must be approved by COIT before they are reviewed by the Board of Supervisors.


    The San Francisco International Airport and Department of Recreation and Parks will present their Impact Report and Technology Policy for automatic license plate readers for review and approval.

    COIT Director Matthias Jaime presented an overview of the Automatic License Plate Reader technology used by the San Francisco International Airport to track permitted commercial ground transportation and by the Department of Recreation and Parks to identify vehicles associated with criminal activity, and the previous discussion about the technology use at public meetings of the Privacy and Surveillance Advisory Board.


    The San Francisco International Airport’s and the Department of Recreation and Parks’ Surveillance Technology Policies for Automatic License Plate Readers were approved to be shared with the Board of Supervisors for review.

  8. Public Comment

    A public commenter suggested discussion of electronic metadata for disclosure in public records requests at a future COIT meeting.


    David Pilpel made public comment to suggest standards for public meetings and phone forwarding and to ask for clarification on the dates of budget meetings.

  9. Adjournment

    The meeting adjourned at 11:16 am.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.