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  1. Call to Order by Chair

    Ms. Naomi Kelly called the meeting to order at 10:01 am.

  2. Roll Call

    Naomi Kelly, City Administrator, Chair

    Linda Gerull, Chief Information Officer, Department of Technology

    Kelly Kirkpatrick, Budget Director, Mayor’s Office

    Norman Yee, President, Board of Supervisors

    Ben Rosenfield, Controller

    Micki Callahan, Director, Department of Human Resources

    Dr. Grant Colfax, Director, Department of Public Health

    Harlan L. Kelly, Jr., Director, Public Utilities Commission

    Michael Lambert, City Librarian, Public Library

    Mary Ellen Carroll, Director, Department of Emergency Management

    Ivar Satero, Director, San Francisco International Airport

    Jeffrey Tumlin, Director, Municipal Transportation Agency

    Trent Rhorer, Executive Director, Human Services Agency

    Charles Belle, Public Member

    Nnena Ukuku, Public Member

    Naomi Kelly

    Linda Gerull

    Adrian Liu (for Kelly Kirkpatrick)

    Angela Calvillo (for Norman Yee)

    Todd Rydstrom (for Ben Rosenfield)

    Micki Callahan

    Almir Guimaraes (for Dr. Grant Colfax)

    Ken Salmon (for Harlan Kelly)

    Michael Lambert

    Mary Ellen Carroll

    Lisa Walton (for Jeffrey Tumlin)

    Natalie Toledo (for Trent Rhorer)

    Nnena Ukuku

  3. Approval of Meeting Minutes from February 20, 2020 (Action Item)

    The minutes of February 20, 2020 were approved without changes.


    Mr. David Pilpel made public comment on the WebEx platform and meeting minutes content.

  4. Chair Update

    City Administrator Naomi Kelly provided an update on the City’s use of technology in response to COVID-19. In particular, Administrator Kelly discussed the work of DataSF and the Digital Services team to improve the City’s response to COVID-19.

  5. CIO Update

    The City’s Chief Information Officer and Director of the Department of Technology Linda Gerull provided an update on the Department of Technology’s work to shift City operations to telecommuting, supporting equipment, communications, applications, data, and virtual meetings of all departments.


    COIT members noted that the support from the Department of Technology has been crucial in maintaining their department functionality.


    David Pilpel made public comment on how to make remote conferencing platforms more accessible.

  6. Discussion: FY 2020-21 & FY 2021-22 COIT Budget

    Review of revisions to COIT budget.

    COIT Director Matthias Jaime presented an overview of reductions to COIT’s budget allocations in light of the City’s new financial picture and highlighted efforts to continue to fund major IT projects.

  7. Discussion: FY 2022-2026 Information and Communication Technology Plan

    Discussion of FY 2022-2026 ICT planning process.

    COIT Director Matthias Jaime presented on the process for developing the five-year strategic Information and Communication Technology Plan. Mr. Jaime highlighted a focus on shared services across departments.


    David Pilpel made public comment urging considering of functionality in shared services and cybersecurity.

  8. Surveillance Technology Policy: Drones (Action Item)

    Section 19B of the City & County of San Francisco’s Administrative Code requires all departments with surveillance technologies to develop a Surveillance Impact Report and Surveillance Technology Policy for their ongoing authorized use. Each Surveillance Technology Policy must be approved by COIT before they are reviewed by the Board of Supervisors.


    The Department of Technology, Department of Public Works, Fire Department, Public Utilities Commission, Port of San Francisco, and Department of Recreation and Parks will present their Impact Report and Technology Policy for drones for review and approval.

    COIT Privacy Analyst Luke O’Neill presented on the Acquisition of Surveillance Technology Ordinance and the progress COIT has made on helping departments develop policies for existing and new surveillance technologies.


    COIT Director Matthias Jaime presented the policies for use of drones for the Department of Technology, Department of Public Works, Fire Department, Public Utilities Commission, Port of San Francisco, and Department of Recreation and Parks.


    David Pilpel provided public comment in support of the policies as they were written.


    After member discussion, all six policies were unanimously approved.

  9. Public Comment

    David Pilpel provided public comment to request posting of the pdf of the agenda and referring to page numbers of the presentation.

  10. Adjournment

    The meeting adjourned at 11:33 am.

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