Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:03 am.
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office
Ian Law – CIO, Airport
Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder
Heather Green – Director, Capital Planning
Alaric Degrafinried – Purchaser and Director, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
Anna Duning – Analyst, Mayor’s Office
Michael Liang –CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Crispin Hollings – Chief Financial Officer, Sheriff’s Department
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Nina D’Amato – Chief of Staff, Department of Technology
Matthias Jaime – Director, Committee on Information Technology
Approval of Minutes from January 4, 2019 (Action Item)
The minutes of January 4, 2019 were approved without changes.
Department Updates & Announcements
Ms. Nina D’Amato announced an upcoming temporary staff relocation at the Department of Technology to accommodate tenant improvements.
Discussion: FY 2019-20 and FY 2020-21 Budget Overview
Mr. Matthias Jaime presented an overview of IT project requests received for the next two fiscal years, which included thematic groupings, estimated project costs, and multi-year Major IT projects. Notably, he contrasted estimated costs and funding requests with projected available funding levels, and directed members to COIT’s SharePoint site, where additional project details could be found.
A general discussion followed regarding project categorization and next steps.
Update: Quarter Two COIT Portfolio Performance
Mr. Jaime discussed the purpose of the quarterly reporting process and its role relative to the budget review and allocation process. He then shared COIT’s report on project performance for the second quarter of the current fiscal year.
Members then discussed best practices for collecting and communicating information regarding project performance.
COIT Funded Projects Update
- Assessor-Recorder/Treasurer & Tax Collector/Controller – Property Assessment and Tax System
- Emergency Management – Computer Aided Dispatch Replacement Project
Assessor-Recorder/Treasurer & Tax Collector/Controller – Property Assessment and Tax System (PATS) Replacement
Ms. Rachel Cukierman and Ms. Tajel Shah presented an update on PATS, a previously approved and ongoing COIT project. Ms. Cukierman discussed the project’s background and details related to the Assessor-Recorder systems impacted and slated to be replaced. Ms. Shah discussed systems impacted and being integrated on the Treasurer & Tax Collector and Controller’s side. Notably, the presentation provided details on contracts recently awarded that will kick off the implementation phase as well as governance structures that will provide oversight going forward.
A general discussion followed with members remarking on governance and accountability, taxation processes and policies, and potential customer service considerations.
Emergency Management – Computer Aided Dispatch (CAD) Replacement Project
Mr. Rob Smuts and Mr. Mike Dougherty presented an update on CAD, a previously approved and ongoing COIT project. The presentation covered the project’s background, recent developments, budget, scope, and schedule.
A general discussion followed regarding contracting, scoping, and stakeholder participation and engagement.
There was no public comment.
The meeting adjourned at 11:29 am.
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