1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 am.

  2. Roll Call

    Naomi Kelly, City Administrator, Chair
    Linda Gerull, Chief Information Officer, Department of Technology
    Kelly Kirkpatrick, Budget Director, Mayor’s Office
    Norman Yee, President, Board of Supervisors
    Ben Rosenfield, Controller
    Micki Callahan, Director, Department of Human Resources
    Greg Wagner, Acting Director, Department of Public Health
    Harlan L. Kelly, Jr., Director, Public Utilities Commission
    Michael Lambert, Acting City Librarian, Public Library
    Mary Ellen Carroll, Director, Department of Emergency Management
    Ivar Satero, Director, San Francisco International Airport
    Edward D. Reiskin, Director, Municipal Transportation Agency
    Trent Rhorer, Executive Director, Human Services Agency
    Charles Belle, Public Member
    Alex Polvi, Public Member

    Members Present
    Ken Bukowski (for Naomi Kelly)
    Linda Gerull
    Anna Duning (for Kelly Kirkpatrick)
    Angela Calvillo (for Norman Yee)
    Todd Rydstrom (for Ben Rosenfield)
    Kate Howard (for Micki Callahan)
    Winona Mindolovich (for Greg Wagner)
    Michael Lambert
    Ken Salmon (for Harlan Kelly)
    Mitch Sutton (for Mary Ellen Carroll)
    Ian Law (for Ivar Satero)
    Edward Reiskin
    Natalie Toledo (for Trent Rhorer)
    Charles Belle
    Alex Polvi

    COIT Staff
    Lily Liang
    Matthias Jaime

    Jason Lally
    Chris Geiger
    John Salluzua
    John Monolakis
    Ashley Groffenberger
    Andy Maimoni
    Will Sanson-Mosier
    Rand Miyashiro
    Randall S.

  3. Approval of Meeting Minutes from November 15, 2018 (Action Item)

    The minutes of November 15, 2018 were approved without changes.

  4. Chair Update

    Mr. Bukowski announced that the Emerging Technology Open Working Group recently released its findings report and that hard copies would be available soon. In addition, Mr. Bukowski noted that the first draft of the City’s Five-Year Information and Communication Technology (ICT) Plan would be available for review at the next Committee meeting.

  5. CIO Update

    Ms. Linda Gerull discussed recent Department of Technology initiatives and their impact on the community. In particular, she highlighted the procurement of a mobile trailer that would provide additional communication channels when needed (as part of broader resiliency efforts) as well as upcoming discussions with carriers around a 5G strategy. Ms. Gerull also noted the Civic Bridge program’s upcoming kick-off and encouraged departments to get involved.

  6. Update: FY 2020-24 Information and Communication Technology Plan Financial Forecast

    Mr. Matthias Jaime provided Committee members with an overview of technology project submissions and funding requests received thus far as part of the annual budget cycle and bi-annual Five-Year ICT Plan development process. Notably, he discussed the volume and types of requests received, remarked on available and projected funding levels, and reviewed scoring criteria and next steps in the review and allocation process.

    A general discussion followed in which members discussed strategies for structuring the
    Plan and clarifying priorities.

  7. Data Management Policy (Action Item)

    Mr. Jason Lally presented the draft Data Management Policy for adoption and discussed its purpose, the development process, and department roles and responsibilities.

    A general discussion followed regarding data sharing, integration, future revisions, collaboration, and next steps. A motion to adopt the policy was passed and approved.

  8. Green Technology Purchasing Policy (Action Item)

    Mr. Chris Geiger presented the draft Green Technology Purchasing Policy for adoption and discussed its purpose, previous iterations, and updates to reflect changes in industry standards.

    A general discussion followed in which members considered ways to monitor compliance and enforce the policy, as well as pursue other methods of promoting environmentally conscious practices.
    A motion to adopt the proposed policy and retire previous iterations was passed and approved.

  9. Public Comment

    A public housing resident made public comment.

  10. Adjournment

    The meeting adjourned at 11:30 am.

Sunshine Ordinance

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