1. Call to Order by Chair

    Ms. Naomi Kelly called the meeting to order at 10:01 am.

  2. Roll Call

    Naomi Kelly, City Administrator, Chair
    Linda Gerull, Chief Information Officer, Department of Technology
    Kelly Kirkpatrick, Budget Director, Mayor’s Office
    Malia Cohen, President, Board of Supervisors
    Ben Rosenfield, Controller
    Micki Callahan, Director, Department of Human Resources
    Greg Wagner, Acting Director, Department of Public Health
    Harlan L. Kelly, Jr., Director, Public Utilities Commission
    Michael Lambert, Acting City Librarian, Public Library
    Mary Ellen Carroll, Director, Department of Emergency Management
    Ivar Satero, Director, San Francisco International Airport
    Edward D. Reiskin, Director, Municipal Transportation Agency
    Trent Rhorer, Executive Director, Human Services Agency
    Charles Belle, Public Member
    Alex Polvi, Public Member

    Members Present
    Naomi Kelly
    Linda Gerull
    Ashley Groffenberger (for Kelly Kirkpatrick)
    Aliya Chisti (for Malia Cohen)
    Todd Rydstrom (for Ben Rosenfield)
    Micki Callahan
    Winona Mindolovich (for Greg Wagner)
    Michael Lambert
    Ken Salmon (for Harlan Kelly)
    Mary Ellen Carroll
    Jeff Littlefield (for Ivar Satero)
    Lisa Walton (for Edward Reiskin)
    Natalie Toledo (for Trent Rhorer)
    Brandon Philips (for Alex Polvi)

    COIT Staff
    Jacalyn Mah
    Lily Liang
    Matthias Jaime

    Mitch Sutton
    Michael Makstman
    Andrew Segraves
    Grace Ybanez
    Kelly Smith
    Rand Miyashiro
    Herman Brown
    Gary Price
    Leslie Lei
    Andy Maimoni
    Alric Degrafinried
    Banu Mohideenbasha

  3. Approval of Meeting Minutes from October 18, 2018 (Action Item)

    The minutes of October 18, 2018 were approved without changes.

  4. Chair Update

    Ms. Kelly reviewed items on the agenda. In addition, she provided updates on the Emerging Technology Open Working Group and next steps to address safety, privacy, accessibility, equity and other issues as new technologies are rolled out.

  5. CIO Update

    Ms. Linda Gerull shared highlights and topics of discussion from a recent Gartner conference she attended, including block chain, chatbots, artificial intelligence, virtual assistants, automation, and remarked on how City services and systems might be supplemented, impacted, or re-designed around new technologies and governance models.

    In addition, Ms. Gerull discussed ongoing Department of Technology programs and initiatives, including data center improvements, civic partnerships, strategic planning related to connectivity, and lecture/roundtable style discussions.

  6. Update: FY 2020-24 Information & Communication Technology Plan

    Mr. Matthias Jaime discussed current efforts underway to develop the City’s Information and Communication Technology (ICT) Plan, which is intended to guide investment and policy decisions relating to technology over the next five fiscal years.

    As part of preparation for the planning process, Mr. Jaime shared data points and analysis of City-wide IT expenditures, including dollars expended and percentages of the budget attributed to professional services, hardware, software, and personnel costs.

    In addition, Mr. Jaime shared analysis of results from two separate surveys, one administered to members of the public and another administered to City employees.

    Mr. Jaime then proposed a revised vision statement for the Plan, as well as revised strategic goals following the culmination of these surveys, strategic workshops, and consultation with City leadership.

    Following the presentation, there was general discussion regarding City priorities, current events, and renewed focus on disaster preparedness and recovery.

  7. Policy Update: Disaster Preparedness, Response, Recovery, and Resiliency Policy (Action Item)

    Mr. Todd Rydstrom introduced the policy and discussed its background, related policies and initiatives that have emerged from its passage, as well as maturation in City processes and response since the first policy was adopted.

    Mr. Michael Makstman discussed specific proposed changes to the previously adopted policy, including the intent of each change.

    A general discussion followed in which members considered the logistics of policy implementation, as well as department roles and responsibilities.

    A motion to adopt the policy was then passed and approved.

  8. Public Comment

    There was no public comment.

  9. Adjournment

    The meeting adjourned at 10:37 am.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.