1. Call to Order by Chair

    Ms. Naomi Kelly called the meeting to order at 10:03 am.

  2. Roll Call

    Naomi Kelly, City Administrator, Chair
    Linda Gerull, Chief Information Officer, Department of Technology
    Kelly Kirkpatrick, Budget Director, Mayor’s Office
    Malia Cohen, President, Board of Supervisors
    Ben Rosenfield, Controller
    Micki Callahan, Director, Department of Human Resources
    Greg Wagner, Acting Director, Department of Public Health
    Harlan L. Kelly, Jr., Director, Public Utilities Commission
    Michael Lambert, Acting City Librarian, Public Library
    Mary Ellen Carroll, Director, Department of Emergency Management
    Ivar Satero, Director, San Francisco International Airport
    Edward D. Reiskin, Director, Municipal Transportation Agency
    Trent Rhorer, Executive Director, Human Services Agency
    Charles Belle, Public Member
    Alex Polvi, Public Member

    Members Present
    Naomi Kelly
    Linda Gerull
    Ashley Groffenberger (for Kelly Kirkpatrick)
    Aliya Chisti (for Malia Cohen)
    Todd Rydstrom (for Ben Rosenfield)
    Micki Callahan
    Almir Guimaraes (for Greg Wagner)
    Michael Lambert
    Ken Salmon (for Harlan Kelly)
    Mitch Sutton (for Mary Ellen Carroll)
    Ivar Satero
    Edward Reiskin
    Natalie Toledo (for Trent Rhorer)

    COIT Staff
    Jacalyn Mah
    Lily Liang
    Matthias Jaime

    Julie Ansell
    Leo Levenson
    Jason Lally
    Jack Wood
    Michael Makstman
    Rand Miyashiro
    Megan Owens
    Ohn Jones
    Herman Brown
    Lily Conover
    Alaric Degrafinried
    Sherman Luk
    Gary Price
    Crispin Hollings
    Bill Joe
    John Monolakis
    Robert Collins
    Megan Owens
    Crispin Hollings
    Sam Joo

  3. Approval of Meeting Minutes from September 20, 2018 (Action Item)

    The minutes of September 20, 2018 were approved without changes.

  4. Chair Update

    Ms. Naomi Kelly discussed the development of the City’s next Five-Year Information and Communication Technology (ICT) Plan and briefed members on process expectations over the next few months. She also discussed recent meetings of the Emerging Technology Open Working Group and noted that final recommendations would be summarized in a report to the Board of Supervisors in December. Finally, Ms. Kelly noted that a drones oversight committee would soon be formed to review previously approved and new drone use cases.

  5. CIO Update

    Having recently attended a Gartner conference, Ms. Linda Gerull shared highlights of interest to government technologists and their counterparts, including new technology trends, modernization efforts across the industry, and best practices for organizational and change management.

    In addition, Ms. Gerull provided updates on ongoing City discussions and hosted question and answer sessions between vendors and departments.

    In closing, Ms. Gerull provided updates on the Telecom Modernization project and Cybersecurity Month.

  6. FY 2020-24 ICT Plan: Technology Trends & Emerging Issues

    Mr. Matthias Jaime reviewed the ICT Plan development process and shared findings from the most recent survey of departments. Questions, responses, and the resulting analysis centered on department practices, emerging technology and innovation, IT hiring, strategic sourcing and procurement, shared services, data management, and risk management.

    In closing, Mr. Jaime reviewed a calendar with key dates and deadlines.

  7. Update: FY 2018-22 ICT Plan Initiatives

    City Employee Experience
    Technology Procurement
    Data Architecture
    Risk Management: Cybersecurity & Disaster Preparedness

    Technology Procurement
    Ms. Julie Ansell provided an update on the City’s PeopleSoft system, specifically, she discussed features and changes designed to streamline technology procurement for City staff as well as suppliers. Notably, she discussed the current state as a result of system improvements and highlighted upcoming work to be done.

    Mr. Leo Levenson went on to discuss the Department of Technology’s role in technology procurement, changes and improvements made to the CIO review process, and shared resources for ongoing collaboration and existing contracts.

    City Employee Experience
    Ms. Gerull provided an overview of new and enhanced tools available to City employees.

    Mr. Jack Wood discussed updates to the City’s online employee portal, including the launch of open enrollment in partnership with the Health Service System and other self-service features.

    Risk Management: Cybersecurity & Disaster Preparedness
    Mr. Michael Makstman provided updates on Department of Technology initiatives to increase cybersecurity awareness, provide training, gather analytics, improve disaster preparedness, and enhance outreach.

    Data Architecture
    Ms. Gerull discuss the goal of promoting data architecture and provided updates on interdepartmental work the DataSF team has completed recently to realize the benefits, including model building, improvements to the data portal, development and publication of standards, and training. Additionally, Ms. Gerull and Mr. Jason Lally discussed next steps, including further evaluation, partnerships, and development of a set of recommendations for the next stage of integration and implementation.

  8. Public Comment

    There was no public comment.

  9. Adjournment

    The meeting adjourned at 11:18 am.

Sunshine Ordinance

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