1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 9:04 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder,
    Heather Green – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Chanda Ikeda – CFO, Human Resources
    Ashley Groffenberger – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Matthias Jaime – Director, COIT

    Ken Bukowski
    Bella Fudym
    Rachel Cukierman
    Heather Green
    Jaci Fong
    Todd Rydstrom
    Mitch Sutton (for William Lee)
    Chanda Ikeda
    Ashley Groffenberger
    Michael Liang
    Ephrem Naizghi (for Julia Dawson)
    Tajel Shah
    Leo Levenson
    Matthias Jaime

    COIT Staff
    Jacalyn Mah

    Bill Joe
    Rand Miyashiro
    Eugene Clendinen
    Catherine McGuire
    Payal Dasai
    Keith Kawas
    Nelson Ho
    Linda Gerull
    Rob Smuts
    Michelle Geddes
    William Sanson-Mosier
    John Arntz
    Patty Lacson
    Theodore Toet
    Linda Bui

  3. Approval of Minutes from April 6, 2018 (Action Item)

    The minutes of April 6, 2018 were approved without changes.

  4. Department Updates & Announcements

    There were no department updates or announcements.

  5. FY 2018-19 & FY 2019-20 General Fund Budget Presentations & Discussion

    Theme: Major IT Projects
         - Assessor-Recorder
         - Treasurer Tax Collector
         - Controller
         - Department of Emergency Management
         - Department of Human Resources
    Theme: Public Safety
         - Police Department

    Theme: Major IT Projects
    Ms. Rachel Cukierman and Ms. Tajel Shah presented the Assessor-Recorder, Treasurer and Tax Collector, and Controller’s Office’s Property Assessment and Tax System Replacement project.

    Ms. Michelle Geddes and Mr. Rob Smuts presented the Department of Emergency Management’s Computer Aided Dispatch Scoping project.

    Ms. Monique Baena-Tan and Mr. David Huebner presented the Department of Human Resources’ Hiring Modernization project.

    Other Projects
    Ms. Linda Gerull presented new requests related to the Hall of Justice moves.

    Mr. Matthias Jaime, Ms. Linda Gerull, and Mr. John Arntz discussed the Open Source Voting System project, including the recent feasibility study.

    Public comment from Andy Bash voiced his support for the Open Source Voting System project.

  6. Review & Approval: FY 2018-19 & FY 2019-20 COIT Budget Recommendations (Action Item)

    Mr. Jaime recapped the budget process and shared proposed funding recommendations.

    After discussion on the proposed recommendations, a motion to approve the proposed recommendations was passed and approved with the addition of year two funding approval of $144,000 for the Hall of Justice Move.

  7. Public Comment

    Public comment from Andy Bash voiced his support for the Open Source Voting System project.

  8. Adjournment

    The meeting adjourned at 11:49 am.

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