Members Present:
Naomi Kelly
Linda Gerull
Kelly Kirkpatrick (for Melissa Whitehouse)
Micki Callahan
Bill Kim (for Barbara Garcia)
Michael Lambert (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for Ivar Satero)
Ed Reiskin
Natalie Toledo (for Trent Rhorer
Charles Belle

COIT Staff:
Jacalyn Mah
Lily Liang
Matthias Jaime

Guests Present:
Ken Bukowski
Michelle Geddes
Michael Makstman
Ariel Sachs
Nina D’Amato
Steve Kuse
Carrie Bishop
Elissa Kestenbaum
Rand Miyashiro
Colleen Burke-Hill
Tatiana Dayton
Arnold King
J. Tang
Herman Brown
Sarah Burns
Grace Ybanez
Daniel Quach
Will Sanson-Mosier
John Monolakis
AJ Pendham
Monique Neilson

The minutes of November 16, 2017 were approved without changes.

Mr. Bukowski reviewed the agenda items to be discussed and remarked on the upcoming budget cycle.

Notably, Mr. Bukowski announced that City Librarian Luis Herrera would be retiring from his post towards the end of the month, and thanked him for his service to the Committee and the City.

Ms. Linda Gerull provided updates on recent Department of Technology (DT) activities, initiatives, and projects. Notably, she discussed work being undertaken on the City’s network, initiatives related to exploring the expansion of municipal fiber, collaboration with Real Estate on relocation projects.

In addition, Ms. Gerull introduced Mr. Michael Makstman, the City’s new Chief Information Security Officer.

Mr. Matthias Jaime provided an overview of all requests received by COIT staff to date, as well as break-downs of requests received by theme and department. Mr. Jaime then went on to discuss funding levels over the next two fiscal years, noted emerging potential major IT projects, and remarked on how these pieces might fit into five year funding projections and scenarios.

A general discussion followed in which members considered alternative funding strategies and project prioritization. In closing, Mr. Jaime noted key deadlines and identified the annual budget survey as a means for identifying potential strategic opportunities and cost savings.

Ms. Michelle Geddes presented an update on the project, including key milestones and accomplishments since her last update to the Committee, as well as updates on the project’s schedule, budget, scope, and potential risks/challenges.

Notably, Ms. Geddes stated that in addition to working with public safety and public service agencies, the project team would soon be working with the Public Utilities Commission (PUC) as well to extend coverage 175 miles east of the current coverage area and ensure interoperability with the PUC’s radio system.

Mr. Bill Kim discussed the background and impetus for the Electronic Health Records project and provided updates on the project’s budget, scope, schedule, recent milestones, accomplishments, and next steps. In addition, Mr. Kim delved into the project’s governance structure and oversight/steering committees. Noting that the project is still in its early stages, Mr. Kim discussed the design and decision-making process, as well as the project plan for implementation.

A general discussion followed in which members discussed inter-agency coordination and systems inter-operability.

There was no public comment.

The meeting adjourned at 10:59 a.m.