1. Call the meeting to order

    Mr. Ken Bukowski called the meeting to order at 10:04 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator 
    Bella Fudym – IT Project Director, Adult Probation 
    Ian Law – CIO, Airport 
    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder 
    Brian Strong – Director, Capital Planning 
    Jaci Fong – Director and Purchaser, Contract Administration 
    Todd Rydstrom – Deputy Controller, Controller’s Office 
    William Lee – CFO, Emergency Management 
    Brent Lewis – CFO, Human Resources 
    Marisa Pereira Tully – Analyst, Mayor’s Office 
    Travis Fox – Deputy Director Technology & Performance/CIO, MTA 
    Bill Kim – CIO, Public Health 
    Michael Liang –CIO, Public Library 
    Julia Dawson – Deputy Director, Public Works 
    Leo Levenson – Deputy Director, Finance and Administration, DT 
    Chanda Ikeda – Director, COIT 

    Members Present 
    Ken Bukowski 
    Bella Fudym 
    Zihong Gorman (for Ian Law) 
    Brian Strong 
    Jaci Fong 
    Todd Rydstrom 
    William Lee 
    Brent Lewis 
    Marisa Pereira Tully 
    Travis Fox 
    Bill Kim 
    Julia Dawson 
    Leo Levenson 
    Matthias Jaime (for Chanda Ikeda) 

    COIT Staff
    Lily Liang 

    Guests
    Eddie Eriksson 
    Ashley Amjad 
    Alan Pavkovic 
    Jocelyn Quintos 
    Payal Desai 
    Christine Nath 
    Bryant Bailess 
    Ephrem Naizghi 
    Keith Kawas 
    Tonia Lediju 
    Eddie Parsa 
    Mamadou Gning 
    Kathy Lu 
    AJ Nixon 
    Samuel Valdez 
    Peter Oder 
    Sherman Luk 
    Christine Mary 

  3. Approval of Minutes

    The minutes of September 4, 2015 were approved.

  4. Discussion: Review of COIT Budget Forms and SharePoint Site

    Remarking on the process, stakeholders, and timeline, Ms. Lily Liang discussed the replacement of COIT’s database and introduced members to COIT’s new SharePoint site and budget system. 

    Mr. Matthias Jaime then demonstrated several features of the system and led a general discussion and review of COIT’s budget forms. 

  5. Project Update: Fix the Network (Technology)

    Mr. Eddie Eriksson provided an overview of network issues currently being experienced and discussed in detail how the project seeks to mitigate them. In addition, Mr. Eriksson highlighted recent milestones and accomplishments as well as other tasks, next steps, priorities, and key performance indicators. 

    A general discussion followed in which members discussed how the project will address intrusions, networks speeds, and staffing. 

  6. Discussion: Overview of Asset Management Systems

    Noting that the need for better asset management has been identified during recent Subcommittee meetings, Mr. Jaime provided members with an overview of existing asset management systems and definitions, and then led a general discussion. 

    Mr. Alan Pavkovic was asked to speak about the Controller’s Office’s Financial Systems Replacement project, in particular the module that is expected to consolidate departments’ asset inventories and information in a single repository when the system goes live. 

    A general discussion followed regarding inventory and data management, centralization, cost efficiencies, auditing, and public accountability. 

    In closing, Mr. Jaime discussed types of IT asset information that COIT collects during the ICT development process and asked that any feedback members might have in the future be shared with COIT staff.

  7. Project Update: ServiceNow IT Asset Management System (Technology)

    Mr. Eddie Parsa provided an overview of the system and its features, including life cycle tracking of assets, various workflows, tools, and reporting capabilities. He also discussed short and longer term uses for the system, including management of the Department of Technology’s data centers. 

    In closing, there was general discussion regarding asset management challenges, integration with procurement, and fiber and conduit management.

  8. Project Update: INFOR Capital Management System (Public Works)

    Ms. Christine Nath presented an overview of the system, its features, and capabilities, as well as other systems that interface with INFOR. In addition to Public Works’ use of INFOR she also discussed deployment of the system in other departments, future opportunities and next steps for expansion. 

    A general discussion followed in which members considered potential uses for INFOR, the number of asset management systems being deployed City-wide, and hosting on premise versus the cloud.

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 12:01 pm.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.

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