1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:02 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Brian Strong – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Brent Lewis – CFO, Human Resources
    Ashley Groffenberger – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Tajel Shah –Deputy Director, Treasurer-Tax Collector
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Chanda Ikeda – Director, COIT

    Ken Bukowski
    Ashley Groffenberger
    Bella Fudym
    Sean Cunningham (for Lisa Walton)
    Dina Quesada (for Ian Law)
    Julia Dawson
    Brian Strong
    Tajel Shah
    Jack Wood (for Todd Rydstrom)
    Leo Levenson
    William Lee
    Chanda Ikeda                                 
    Grace Ybanez (for Brent Lewis)        

    COIT Staff
    Lily Liang
    Matthias Jaime

    Guests
    Nina D’Amato
    AJ Nixon
    Saul Melara
    Keith DeMartini
    Joe Voje
    Keith Kawas
    Adam Morton
    Kathy Lu
    Julian Metcalf
    Ana Contreras
    Rand Miyashiro                     

  3. Approval of Minutes (Action Item)

    The minutes of October 7, 2016 were approved.

  4. Department Updates and Announcements

    Mr. Bukowski announced Ms. Tajel Shah’s appointment to the Subcommittee.

    Ms. Nina D’Amato provided a brief update on the Department of Technology’s (DT) Shared Services Strategy as well as outreach and analysis efforts.

  5. Project Update: Identity and Access Management

    Mr. Saul Melara and Mr. Joe Voje provided an overview of the project, including its objective, current budget, anticipated schedule, scope changes, impact on City-wide systems, upcoming deliverables, staffing, and next steps.

    To view the presentation, please visit: http://www.sfcoit.org.

  6. Citywide Technology Budget

    Mr. Matthias Jaime presented an analysis of Citywide IT spending, inclusive of personnel, projects, equipment, licenses, and other related costs spanning the last five fiscal years. Notably, Mr. Jaime discussed the methodology and data sources used, as well as their limitations.

    A general discussion followed in which members discussed future strategies and structures for reporting and analysis, as well as potential system improvements.

  7. ICT Plan Update and Discussion

    Ms. Chanda Ikeda shared an overview and timeline of key tasks, meetings, and outreach and information collection efforts related to the development of the City’s next five-year Information and Communication Technology (ICT) Plan.

    Ms. Ikeda stated that most departments’ IT plans had been collected and shared notable accomplishments as they relate to Citywide goals identified in the last Plan. She then went on to discuss previously identified objectives and performance metrics.

    Members spent the remainder of the meeting participating in an interactive activity to brainstorm and prioritize areas of focus for COIT and the next Plan.

  8. Public Comment

    There was no public comment.

  9. Adjournment

    The meeting adjourned at 11:30 am.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.

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