Ms. Naomi Kelly called the meeting to order at 10:03 a.m.

Members Present:
Naomi Kelly
Miguel Gamino
Marisa Pereira Tully (for Kate Howard)
Juan Cerda (for London Breed)
Ben Rosenfield
Brent Lewis (for Micki Callahan)
Bill Kim (for Barbara Garcia)
Michael Liang (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
John Martin
Travis Fox (for Ed Reiskin)
Dan Kaplan (for Trent Rhorer)
Charles Belle

Guests Present:
Jay Nath
Kathy Irish
Chris Jerdonek
Brian Rodriguez
Mike Dearman
Jack Wood
Denise Cheng
Jo Elias Jackson
Herman Brown
Kathy Lu
Andre Daye
Charles Thompson
Samuel Valdez
Mitch Sutton
Suzy Dierking
Daniel Quach
Jaci Fong
Tedman Eng
Richard Isen
Todd Rydstrom
Nancy McDoyle
David Cabral
Keith DeMartini
Marie Jobling

The minutes of January 29, 2015 were approved.

Ms. Kelly noted that COIT staff would circulate an initial draft of the ICT Plan soon and encouraged Committee members to provide feedback prior to its scheduled review and approval during the next February COIT meeting.

Regarding the public member recruitment process, Ms. Kelly stated that the nominating committee is scheduled to interview two candidates during the following week.

Ms. Chanda Ikeda briefed the Committee on recent activities related to the development of the ICT Plan and discussed key updates and improvements made since the previous Plan was adopted in 2013.

Ms. Ikeda then shared proposed objectives and performance metrics as well as project highlights and accomplishments under each of the draft Plan’s three strategic goals.

Notably, members engaged in a discussion regarding measures related to procurement and security.

Ms. Ikeda then shared financial strategies and forecasts that would be included in the Plan. In particular, she discussed how the Plan would address major IT projects and funding levels over the next five years.

Following several remarks within the context of major IT funding, it was generally agreed that continued discussion regarding the Department of Emergency Management’s Public Safety Radio Replacement project and the Department of Technology’s Fix the Network project were needed.

Mr. Todd Rydstrom provided an update regarding the Controller’s Office’s Financial Systems Replacement project. Noting that the department is currently in the evaluation phase of the RFP (Request for Proposal) process and would soon award a contract, he spoke at a high level regarding the project’s management structure, purpose, timeline, budget, and next steps.

Notably, Mr. Rydstrom stated that the approximately $70 million project would take between 24 and 36 months to implement, and that the project team would set up its offices at 1155 Market St. in the coming weeks.

In closing, Mr. Rydstrom thanked supporters of the project for their involvement and guidance.

Ms. Gigi Whitley presented on the status and proposed next phases of the Assessor-Recorder’s Property Tax Database replacement project. Notably, Ms. Whitley stated that the legacy system manages billions of dollars in assessed property value and has reached the end of its functional life.

Ms. Whitley noted that the project is in its critical development phase and described the department’s peer research efforts and feasibility studies, which aim to determine the best approach for the current system’s replacement.

In closing, Ms. Whitley stated that she anticipates cost estimates for the project to be complete by the end of 2015 and that her department would submit a request to fund the replacement project next fiscal year.

Ms. Krista Canellakis provided the Committee with an overview of the content included in the Mayor’s Office of Civic Innovation (MOCI) Plan, which would be proposed as part of the City’s ICT Plan.

Beginning with the creation of MOCI in 2012, Ms. Canellakis discussed the office’s mission, unique characteristics, and methodologies.

Notably, Ms. Canellakis highlighted collaborative programs and successful initiatives in which MOCI partnered with internal and external stakeholders to address emerging and long-standing civic challenges. Several examples she shared included the Entrepreneurship-in-Residence program, Workforce Innovation program, and Business License Portal project.

In closing, Ms. Canellakis described MOCI’s efforts to recruit, train, and retain talent through its fellowship program, and formally introduced MOCI’s current fellows.

Mr. Jay Nath and Mr. Miguel Gamino provided an overview of the structure and content of the draft Connectivity Plan, which would be proposed as part of the City’s ICT Plan. Formal action on this item however was postponed until the next COIT meeting in February.

Mr. Nath discussed the Plan’s four sections, which address the following: connecting City buildings, a five-year Dig Once plan, #SFWiFi, and public connectivity.

Notably, the presentation included specific five-year recommendations and funding requests for fiber and wi-fi expansion pertaining to each section of the Plan. Additionally, estimated cost savings and revenue (contingent on implementation of the Plan’s recommendations) as well as data points and maps of existing infrastructure were provided.

Committee members were particularly interested in the data presented and requested verification or further information regarding expenditures on private ISPs, capital costs, and connectivity cost broken down by department.

Mr. Nath noted that feedback from the Committee would be incorporated into the Plan prior to its review and final approval by COIT.

In closing, Mr. Gamino noted that the Connectivity Plan is a living document and that it will continue to be updated and revised in the coming years as needs change and new priorities arise.

There was no public comment.

The meeting adjourned at 11:30 a.m.