Ms. Naomi Kelly called the meeting to order at 10:06 a.m.

Members Present:
Naomi Kelly
Miguel Gamiño
Kate Howard
Iris Wong (for London Breed)
Ben Rosenfield
Brent Lewis (for Micki Callahan)
Bill Kim (for Barbara Garcia)
Luis Herrera
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
John Martin
Travis Fox (for Ed Reiskin)
Dan Kalamaras (for Trent Rhorer)
Charles Belle
Alex Polvi

COIT Staff:
Chanda Ikeda
Matthias Jaime
Lily Liang

Guests Present:
Jo Elias-Jackson
Skip Niesen
Will Sanson-Mosier
Jesus Mora
Lisa Mckenna
Michael Liang
Daniela Dell'Aera
Elissa Keestenbaum
David German
Catherine McGuire
Tajel Shah
Ken Bukowski
Susan Kearney
Leo Levenson
Bryant Bailess
Jane Gong
Ashley Amjad
Michael Valencia
John Robson
Marisa Pereira Tully
Matt Reeves
Julia Dawson
Daniel Quach
Gigi Whitley
Joy Bonaguro
Herman Brown
Pete Bonalos-Dell
Maureen Gannon
Maria Vazquez
Keith Kawas

The minutes of April 16, 2015 were approved.

Ms. Kelly reported that the FY 2016-20 ICT Plan was unanimously approved by the Board of Supervisors on April 21st and noted that printed and electronic copies of the adopted Plan were available for distribution.

Mr. Miguel Gamiño provided an overview of phases one and two of the Connectivity Plan, inclusive of progress made thus far, key next steps, timelines, and priorities for fiber and Wi-Fi expansion.

Notably, Mr. Gamiño stated that the Department of Technology (DT) is in the process of drafting Dig Once rules and intends to propose final rules following further outreach and dialogue with stakeholders and the public. Committee members agreed that discussion and approval of these rules should take place at a joint meeting of COIT and the Capital Planning Committee.

General discussions followed regarding the City’s fire stations, fiber distribution, and areas prioritized for Wi-Fi coverage.

In closing, there was a request for regular updates on DT’s Fix the Network and Connectivity-related projects, which Mr. Gamiño and his team agreed to provide.

This item was called in conjunction with items seven and eight.

This item was called in conjunction with items six and eight.

Mr. Ken Bukowski presented General Fund and Non-General Fund recommendations for FY 2015-16 and FY 2016-17 on behalf of the Budget and Performance Subcommittee.

Mr. Bukowski’s presentation began with a high level summary of project categories, analysis, and total funding amounts over the next two fiscal years. Delving into greater detail, Mr. Bukowski also shared specific special conditions under which several Non-General Fund projects were approved as well as funding scenarios for General Fund projects funded through COIT’s Annual Projects Allocation and Major IT Projects Allocation.

A general discussion followed regarding funding of the Department of Emergency Management’s Public Safety and Public Service Radio Replacement project, culminating with the consensus that a small working group should be formed to discuss financial strategies to close the project’s funding gap.

Members also discussed ongoing digitization projects, with special emphasis on public safety departments’ paperless and document management projects as well as the Office of Contract Administration’s electronic signatures project.

The discussion then turned to DT’s project requests, several of which were funded on the basis of their anticipated impact. DT requested further discussion to finalize the distribution of funds among its highest priority projects. General consensus was reached that DT should work directly with COIT staff and the Mayor’s Budget Office in regards to DT’s final allocation.

A motion to approve the proposed FY 2015-16 and FY 2016-17 recommendations at the high scenario and delegate COIT staff and the Mayor’s Budget Office authority to finalize DT’s project allocations was passed and approved.

Ms. Tajel Shah commented that the aforementioned electronic signatures project does not include ongoing transaction costs, which should be noted and tracked by COIT.

The meeting adjourned at 10:46 a.m.