Mr. Ken Bukowski called the meeting to order at 10:02 a.m.

Members Present:
Ken Bukowski (for Naomi Kelly)
Miguel Gamiño
Kate Howard
Iris Wong (for London Breed)
Todd Rydstrom (for Ben Rosenfield)
Micki Callahan
Bill Kim (for Barbara Garcia)
Michael Liang (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for John Martin)
Lisa Walton (for Ed Reiskin)
Dan Kalamaras (for Trent Rhorer)
Charles Belle
Alex Polvi

COIT Staff:
Matthias Jaime
Lily Liang

Guests Present:
Ashley Amjad
Jay Nath
Susan Gard
Jack Wood
Alan Pavkovic
David Cabral
Billy Anthony
Mark Phicler
Sherri Stanfill
Jeff Hubbell
Samuel Valdez
Will Goldberg
Jamil Niazi
John Monolakis
Jo Elias-Jackson
Lisa Carmack
Kathy Lu
Jesse Biroscak
Pete Bonalos
Allegra Fortunati
Peter Odoms
Andre Daye
Marlon Monger
Alby Bocanegra
Kathy Perez

The minutes of September 17, 2015 were approved.

Mr. Bukowski commented on potential upcoming meeting agenda items.

Mr. Miguel Gamiño remarked on staffing levels within the Department of Technology, including the announcement that a new City Chief Information Security Officer and IT recruiter were recently hired.

Mr. Jay Nath remarked on the City’s deployment of the nation’s first Internet of Things (IoT) network, recent activities related to public-private partnerships, and potential impact and opportunities.

On behalf of the Department of Technology, Mr. Eddie Parsa began the presentation with an overview of the objective and origin of the CIO review process and discussed technical and design improvements made to the back-end through deployment and build-out of an electronic system enabled by the ServiceNow platform.

A general discussion followed in which members discussed in greater detail the intent of the CIO review process as well as the pilot project, including departments participating, requisitions in question, integration with existing City systems, challenges, and future opportunities.

On behalf of the Department of Human Resources (DHR), Ms. Susan Gard presented a IT Hiring Group update to COIT, introduced key stakeholders, and gave an overview of recent activities, outreach efforts, challenges, recommendations, timelines, and next steps.

A general discussion followed in which members voiced their support of DHR’s leadership and coordination in the development and implementation of new recruitment and retention strategies.

Mr. Ashley Amjad presented on the Department of Technology’s (DT) vision and progress towards development of a shared services and cloud strategy, a key initiative identified in the City’s most recent Information and Communication Technology Plan.

Members then engaged in discussion regarding data centers, cloud options, infrastructure management, cost savings, efficiencies, and policy decisions. A general consensus was reached that discussion on this item should be continued during future COIT meetings with additional background presentations on the status of the Fix the Network project and the City’s current data center strategy.

Mr. Todd Rydstrom and Mr. Jack Wood began the presentation with brief updates on the gathering and implementation of department requirements, as well as vendor involvement.

Mr. Alan Pavkovic then provided an overview of F$P’s scope, including legacy systems the project seeks to replace, in addition to new modules that will be developed and incorporated (e.g. accounts payable, grants administration).

In closing, Mr. Pavkovic confirmed that the project is on budget and on schedule, reviewed the project’s timeline, and discussed technical details, change management, and next steps.

Public comment was put forth by representatives of Code for America, an open source election system advocacy group, and a small business.

The meeting adjourned at 12:04 p.m.