1. Call to Order by Chair

    Ms. Naomi Kelly called the meeting to order at 10:06 a.m.

    Download: November 16, 2017 Presentation.pdf

  2. Roll Call

    Naomi Kelly, City Administrator, Chair
    Linda Gerull, Chief Information Officer, Department of Technology
    Melissa Whitehouse, Budget Director, Mayor’s Office
    London Breed, President, Board of Supervisors
    Ben Rosenfield, Controller
    Micki Callahan, Director, Department of Human Resources
    Barbara Garcia, Director, Department of Public Health
    Harlan L. Kelly, Jr., Director, Public Utilities Commission
    Luis Herrera, City Librarian, Public Library
    Anne Kronenberg, Director, Department of Emergency Management
    Ivar Satero, Director, San Francisco International Airport
    Edward D. Reiskin, Director, Municipal Transportation Agency
    Trent Rhorer, Executive Director, Human Services Agency
    Charles Belle, Public Member
    Alex Polvi, Public Member

    Members Present:
    Naomi Kelly
    Linda Gerull
    Kelly Kirkpatrick (for Melissa Whitehouse)
    Kayleigh Lloyd (for London Breed)
    Micki Callahan
    Bill Kim (for Barbara Garcia)
    Luis Herrera
    Ken Salmon (for Harlan Kelly)
    Mitch Sutton (for Anne Kronenberg)
    Lisa Walton (for Ed Reiskin)
    Dan Kalamaras (for Trent Rhorer)
    Charles Belle
    Alex Polvi

    COIT Staff: 
    Jacalyn Mah
    Lily Liang
    Matthias Jaime

    Guest Present:
    Chanda Ikeda
    Bijan Karimi
    K. Mohideenbasha
    David Huebner
    Bill Joe
    Michael Bahler
    Grace Ybanez
    Tony Lawson
    Keith Lowe
    Lisa Loftis
    Ross Andersen
    Andy Maimoni
    Claire Singer
    K. Perez
    Ashley Groffenberg
    Will Sanson-Mosier
    Brad Baker

  3. Approval of Meeting Minutes from October 27, 2017 (Action item)

    The minutes of October 27, 2017 were approved.

    Download: Meeting Minutes from October 27, 2017 (draft).pdf

  4. Chair Update

    Ms. Kelly provided an overview of the agenda and context for the proposed action items.

  5. CIO Update

    Ms. Linda Gerull remarked on the development of Continuity of Operations Plans (COOPs) across the City, opportunities with the Startup in Residence (STIR) Program, progress made on the City’s broadband initiative, and the latest on Office 365 migrations.

  6. COIT Policy Update: Review and Removal of Existing COIT Policies (Action Item)

    Mr. Matthias Jaime discussed the intent of City-wide IT policies previously adopted by the Committee and shared a summary of policies being considered for revision or removal. In particular, he noted that following several discussions, the CIO and working group proposed that the Fiber-Optic Access Management Policy and “Virtual First” Server Procurement Policy be sunset as both policies are no longer relevant to current processes or technology.

    Download: Fiber-Optic Access Management Policy.pdf
    Download: Virtual First Server Procurement Policy.pdf

  7. Policy Update: Disaster Preparedness, Recovery, Response, and Resiliency

    Mr. Bijan Karimi shared an overview of the DPR3 policy, its purpose, background, and steering committee partners tasked with supporting its implementation (Emergency Management, Controller’s Office, Department of Technology, COIT). Mr. Karimi then shared a general timeline for implementation, including key goals and milestones.

    Ms. Kamroonbanu Mohideenbasha then discussed the Department of Technology’s role in supporting implementation, including the development and distribution of COOP forms and templates, followed by an overview of recommended drills and exercises departments should perform on a regular basis.

  8. Initiative Update: Hiring Modernization

    Ms. Micki Callahan introduced this item and discussed the impetus for pursuing hiring modernization, which she noted is part technology project and part process re-engineering focused on improving the overall user experience for applicants, hiring managers, and human resources staff tasked with using and navigating JobApps, the City’s applicant tracking system. Most notably, Ms. Callahan stated that the contract for JobApps is expiring and changes to some Civil Service rules are in the process of being proposed and will be heard in public hearings soon.

    Mr. David Huebner then delved into greater detail regarding replacement of JobApps, including process mapping, outreach efforts, collection and analysis of user feedback, prototyping/testing of process/building block changes, and potential use of modular procurement.

    A general discussion followed in which members voiced their support for the initiative and offered suggestions for potential process changes and improvements.

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 11:08 a.m.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.

Learn More