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  1. Call to Order by Chair

    Ms. Taraneh Moayed called the meeting to order at 9:07am.

  2. Roll Call

    Taraneh Moayed - Chair, Assistant Director, Office of Contract Administration

    Mark de la Rosa – Acting Chief Audit Executive, City Service Auditor, Controller’s Office

    Jason Lally – Chief Data Officer, DataSF, City Administrator’s Office

    Brian Roberts – Policy Analyst, Department of Technology

    Todd Rydstrom – Deputy Controller, Controller’s Office

    Matthias Jaime – Director, Committee on Information Technology

    Nnena Ukuku – Public Member

    Taraneh Moayed

    Brian Roberts

    Todd Rydstrom

    Matthias Jaime

  3. Approval of Minutes from October 23, 2020 (Action Item)

    The minutes from October 23, 2020 were approved unanimously.

  4. Review and Approval of Surveillance Technology Policy: Automated License Plate Reader (Action Item)

    Section 19B of the City & County of San Francisco’s Administrative Code requires all departments with surveillance technologies to develop a Surveillance Impact Report and Surveillance Technology Policy for their ongoing authorized use. Each Surveillance Technology Policy must be approved by COIT before they are reviewed by the Board of Supervisors.

    CCSF Departments presenting policies:

    • Airport (AIR)

    Airport (AIR)

    Ms. Dina Quesada and Mr. Daniel Wu presented the Airport’s ALPR policy for Ground Transportation Management System (GTMS). AIR’s ALPR – GTMS is used to track ground transportation at the airport and to support law enforcement agencies in the identification of vehicles associated with targets of investigations. The technology itself is a camera that captures license plate information with time and geolocation.

    AIR may aggregate and share low risk data (e.g., permit type) with the public, other airports, or other transportation industries.

    PSAB approved AIR’s ALPR – GTMS Policy unanimously for review at COIT with the following administrative changes and the recommendation that AIR update the Public Notice section of the Policy:

    -       In the Data Storage section of the Policy, change ‘could’ storage to ‘cloud storage.’

    -       Remove performance measure line on the front page of the Policy.

    -       In the Compliance section of the Policy, remove the names of individuals and leave only titles.

  5. Review and Approval of Surveillance Technology Policy: Audio Recorder (Action Item)

    CCSF Departments presenting revised policies:

    • San Francisco Police Department (SFPD)

    San Francisco Police Department (SFPD)

    Ms. Asja Steeves presented a revised ShotSpotter Policy. SFPD’s ShotSpotter Policy now includes the job classifications of those who can access the data. Further, the Policy now includes language describing how SFPD may download historical data from ShotSpotter to retain this information should their contract be terminated.

    PSAB approved SFPD’s ShotSpotter Policy unanimously for review at COIT.

  6. Review and Approval of Surveillance Technology Policy: Security Camera (Action Item)

    COIT will present Citywide Security Camera Template.

    CCSF Departments presenting policies:

    • War Memorial (WAR)

    Mr. Luke O’Neill began the presentation by reviewing a proposed Surveillance Technology Policy template for surveillance cameras. Given the high level of overlap of use cases and data governance practices, the template is intended to standardize the use of security cameras for any department subject to it. Discussion continued with a specific example of how the War Memorial uses security cameras in operations to vet template language.

    War Memorial (WAR)

    Ms. Colleen Burke-Hill presented WAR’s Security Camera Policy. WAR uses security cameras to conduct live monitoring of public spaces, and to review and provide video footage to law enforcement agencies after an incident. WAR’s Security Cameras collect video footage of public spaces and the date and time of capture.

    WAR restricts access to the data to trained security personnel. WAR has a standard data retention period of 30 days, though data may be downloaded and retained for longer if it is associated with an investigation.

    PSAB deferred action on WAR’s Security Camera Policy.

  7. Public Comment

    There was no public comment.

  8. Adjournment

    The meeting adjourned at 10:28am.

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