Call to Order by Chair
Mr. Alaric Degrafinried called the meeting to order at 9:05.
Alaric Degrafinried – Chair, Purchaser and Director, Contract Administration
Steve Flaherty – Principal Auditor, City Service Auditor, Controller’s Office
Jason Lally – Data Services Manager, DataSF, City Administrator’s Office
Brian Roberts – Policy Analyst, Department of Technology
Todd Rydstrom – Deputy Controller, Controller’s Office
Nnena Ukuku – Public Member
Matthias Jaime – Director, Committee on Information Technology
Nelson Ho (for Steve Flaherty)
Welcome by Chair and PSAB Mission Statement
As a body of subject matter experts, PSAB will be responsible for reviewing all Chapter 19B requirements on surveillance technologies and providing recommendations to City Administrator Naomi Kelly who chairs COIT.
Mr. Alaric Degrafinried opened the meeting by reviewing the purpose of the PSAB. PSAB will advise City Administrator Naomi Kelly and COIT on the policy interpretations and implementing standards of the Acquisition of Surveillance Technology Ordinance and will meet every 2nd and 4th Friday of each month in City Hall Room 408 beginning in January.
Discussion: Review of Section 19B & Surveillance Technology Inventory
An overview of Section 19B Acquisition of Surveillance Technology requirements, deadlines, and department compliance thus far.
Ms. Claire Navarro-Silver provided an overview of the purpose of the ordinance, the definition of surveillance technology, and the reporting requirements of the ordinance for departments. Ms. Navarro-Silver presented on the Surveillance Technology Inventory conducted by COIT, which found 186 surveillance technologies in use by departments across ten categories.
Discussion: Recommendations on Exempt Surveillance Technology Inventory Items
Member review of specific surveillance technologies captured in the August 29, 2019 inventory that may be outside the intended scope of the original legislation.
Mr. Matthias Jaime provided an overview of the surveillance technologies that were captured in the inventory that COIT staff considered potentially exempt from the ordinance. Technologies were considered potentially exempt because of one or more of three criteria: the risk of adverse impact is minimal, the public has little to no expectation of privacy, and/or the technology appears to be exempt as defined by the ordinance. Potentially exempt categories fell into seven categories: access control system, audio recorder, camera, mobility management, marketing analytics and automation, miscellaneous, and social media monitoring.
After member discussion, the Board decided to remove the marketing analytics & automation and social media monitoring categories from the possible exemptions list, and to learn more from some departments about technology uses. COIT staff will follow up with materials to continue the discussion in the next PSAB meeting.
Implementing Standards for Impact Report and Technology Policy (Action Item)
Member review of proposed implementation standards for Section 19B requirements, including a standard intake form and other guidance materials.
Mr. Matthias Jaime provided an overview of the materials COIT prepared for departments to implement the ordinance requirements. The toolkit walks departments through fulfilling the requirements through a series of questions, and once the departments complete the toolkit they will have completed all the requirements for the Impact Report and Technology Policy.
After member discussion, the board voted unanimously to adopt the toolkit as the implementing standard.
After more discussion and revision, COIT staff will bring another version of the crime statistics guidance for review
Ms. Bri Caspersen made public comment.
The meeting adjourned at 10:22 am.
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