Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:03 am.
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office
Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder
Nina D’Amato – Chief of Staff, Department of Technology
Julia Dawson – Deputy Director, Public Works
Anna Duning – Analyst, Mayor’s Office
Heather Green – Director, Capital Planning
Alaric Degrafinried – Purchaser and Director, Contract Administration
Crispin Hollings – Chief Financial Officer, Sheriff’s Department
Ian Law – CIO, Airport
Michael Liang –CIO, Public Library
Todd Rydstrom – Deputy Controller, Controller’s Office
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Matthias Jaime – Director, Committee on Information Technology
Jack Wood (for Todd Rydstrom, Controller)
Approval of Minutes from September 6, 2019 (Action Item)
The minutes of September 6, 2019 were approved without changes.
Department Updates & Announcements
COIT shared that it has completed hiring for the Policy Assistant role. The employee is scheduled to begin in mid-October.
Discussion: COIT Budget Criteria and Intake Process
Theme: COIT Budget Criteria and Intake Forms
ADM – Committee on Information Technology
Mr. Matthias Jaime reviewed the current COIT budget intake process and timeline and discussed updates to project criteria and intake forms.
Following member feedback from the September 6, 2019 Budget and Performance Subcommittee meeting, COIT project criteria now has an increased focus on problem definition, strategic alignment, development plan, architecture, and department capacity. Mr. Jaime noted that scoring will not determine funding, but rather will be used as a metric to compare projects’ maturity.
Mr. Jaime also proposed a more dynamic form structure for project intake, which will adjust the questions asked of departments depending on the type and stage of their project.
General member discussion and feedback on revised criteria and form intake followed, focusing mainly on criteria scoring, intake form additions, and form clarifications.
Project Update: Justice Information Tracking System (Department of Technology)
DT – Criminal Justice Modernization
Mr. Rob Castiglia, the Information Technology Director of the JUSTIS Program for the City and County of San Francisco’s Department of Technology, provided a project overview and update on the modernization of CCSF’s Criminal Justice Systems. The JUSTIS Program aims to smoothly migrate CCSF Criminal Justice Systems from the CABLE3-CMS platform to the C-Track platform, which will soon be used by the Superior Court. The Department of Technology aims to complete the migration of CCSF Criminal Justice Systems to C-Track by the end of the third quarter in CY 2020, which is when the Superior Court’s C-Track platform is estimated to go-live.
General member discussion and questions about the CCSF Criminal Justice Systems migration followed, focusing mainly on project timeline, alternatives, and platform roll-out for departments.
There was no public comment.
The meeting adjourned at 11:07 am.
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