1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office

    Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office

    Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder

    Nina D’Amato – Chief of Staff, Department of Technology

    Julia Dawson – Deputy Director, Public Works

    Anna Duning – Analyst, Mayor’s Office

    Heather Green – Director, Capital Planning

    Alaric Degrafinried – Purchaser and Director, Contract Administration

    Crispin Hollings – Chief Financial Officer, Sheriff’s Department

    Ian Law – CIO, Airport

    Michael Liang –CIO, Public Library

    Todd Rydstrom – Deputy Controller, Controller’s Office

    Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector

    Matthias Jaime – Director, Committee on Information Technology

    Ken Bukowski

    Rachel Cukierman

    Julia Dawson

    Alaric Degrafinried

    Heather Green

    Crispin Hollings

    Tajel Shah

    Nina D’Amato

    Matthias Jaime

    Jack Wood (for Todd Rydstrom, Controller)


    COIT Staff

    Claire Navarro-Silver



    Rand Miyashiro

    John Reinecke

    Gerald Villabroza

    Daniel Hopkins

    Herman Brown

    Linda Gerull

    Rob Castiglia

    Sunny Lakhmani

  3. Approval of Minutes from September 6, 2019 (Action Item)

    The minutes of September 6, 2019 were approved without changes.

  4. Department Updates & Announcements

    COIT shared that it has completed hiring for the Policy Assistant role. The employee is scheduled to begin in mid-October.

  5. Discussion: COIT Budget Criteria and Intake Process

    Theme: COIT Budget Criteria and Intake Forms


    ADM – Committee on Information Technology

    Mr. Matthias Jaime reviewed the current COIT budget intake process and timeline and discussed updates to project criteria and intake forms.


    Following member feedback from the September 6, 2019 Budget and Performance Subcommittee meeting, COIT project criteria now has an increased focus on problem definition, strategic alignment, development plan, architecture, and department capacity. Mr. Jaime noted that scoring will not determine funding, but rather will be used as a metric to compare projects’ maturity.


    Mr. Jaime also proposed a more dynamic form structure for project intake, which will adjust the questions asked of departments depending on the type and stage of their project.


    General member discussion and feedback on revised criteria and form intake followed, focusing mainly on criteria scoring, intake form additions, and form clarifications.

  6. Project Update: Justice Information Tracking System (Department of Technology)

    DT – Criminal Justice Modernization

    Mr. Rob Castiglia, the Information Technology Director of the JUSTIS Program for the City and County of San Francisco’s Department of Technology, provided a project overview and update on the modernization of CCSF’s Criminal Justice Systems. The JUSTIS Program aims to smoothly migrate CCSF Criminal Justice Systems from the CABLE3-CMS platform to the C-Track platform, which will soon be used by the Superior Court. The Department of Technology aims to complete the migration of CCSF Criminal Justice Systems to C-Track by the end of the third quarter in CY 2020, which is when the Superior Court’s C-Track platform is estimated to go-live.


    General member discussion and questions about the CCSF Criminal Justice Systems migration followed, focusing mainly on project timeline, alternatives, and platform roll-out for departments.

  7. Public Comment

    There was no public comment.

  8. Adjournment

    The meeting adjourned at 11:07 am.

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