1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:00 am.

    Download: September 6 Presentation

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office

    Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office

    Ian Law – CIO, Airport

    Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder

    Heather Green – Director, Capital Planning

    Alaric Degrafinried – Purchaser and Director, Contract Administration

    Todd Rydstrom – Deputy Controller, Controller’s Office

    Anna Duning – Analyst, Mayor’s Office

    Michael Liang –CIO, Public Library

    Julia Dawson – Deputy Director, Public Works

    Crispin Hollings – Chief Financial Officer, Sheriff’s Department

    Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector

    Nina D’Amato – Chief of Staff, Department of Technology

    Matthias Jaime – Director, Committee on Information Technology

    Ken Bukowski
    Rachel Cukierman
    Alaric Degrafinried
    Todd Rydstrom
    Anna Duning
    Crispin Hollings
    Tajel Shah
    Nina D’Amato
    Matthias Jaime


    COIT Staff
    Claire Navarro-Silver

    Guests
    Rand Miyashiro
    Georg Wolfl
    Alicia Wong
    Sunny Lakhmani
    Nancy Crowley

  3. Approval of Minutes from April 12, 2019 (Action Item)

    The minutes of April 12, 2019 were approved without changes.

    Download: B&P Meeting Minutes from April 12, 2019

  4. Department Updates & Announcements

    A general discussion followed regarding department leadership updates, upcoming and concluding training series, and departmental successes.

  5. Discussion: Subcommittee Year-In-Review and the COIT Budget Process

    Theme: COIT Budget Redesign


    ADM – Committee on Information Technology


    Mr. Matthias Jaime reviewed the core responsibilities of COIT and the changes that have occurred since 2014, and introduced COIT’s budget redesign proposal. Notably, COIT’s proposal redesigns the project intake process, the method by which members provide budget recommendations, and project governance.
    General member discussion and feedback on proposed budget redesign followed, focusing mainly on revisions to committee project review processes, project proposal formatting, and project governance.

    Download: IT Governance Models Handout

  6. Discussion: Architecture Review Services – Department of Technology

    DT – Architecture Review Service


    Mr. Sunny Lakhmani briefed Subcommittee members on DT’s Architecture Review Service, which assesses departments existing architectures while reviewing new project architectures to ensure that proposed projects can support current and future business objectives. DT will work with COIT on project rollouts to determine where the Architecture Review Service is best applied.

  7. Project Update: Sheriff Website Redesign

    SHF – Sheriff Website Design


    Ms. Nancy Crowley, the Director of Communication for the Sheriff Department, updated Subcommittee members on the Sheriff’s website history and progress to date. Ms. Nancy Crowley also shared vendor details and department deadlines and priorities.

  8. Public Comment

    There was no public comment.

  9. Adjournment

    The meeting adjourned at 11:42 am.

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