1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
    Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office
    Ian Law – CIO, Airport
    Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder
    Heather Green – Director, Capital Planning
    Alaric Degrafinried – Purchaser and Director, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    Anna Duning – Analyst, Mayor’s Office
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Crispin Hollings – Chief Financial Officer, Sheriff’s Department
    Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
    Nina D’Amato – Chief of Staff, Department of Technology
    Matthias Jaime – Director, Committee on Information Technology

    Ken Bukowski
    Carrie Bishop
    Ian Law
    Rachel Cukierman
    Alaric Degrafinried
    Todd Rydstrom
    Anna Duning
    Michael Liang
    Crispin Hollings
    Tajel Shah
    Nina D’Amato
    Matthias Jaime

    COIT Staff
    Lily Liang

    Sherman Luk
    Janice Levy
    Georg Wolfl
    Lily Conover
    Hao Xie
    Brent Turner
    Alec Bash
    Rand Miyashiro

  3. Approval of Minutes (Action Item)

    The minutes of December 7, 2018 were approved without changes.

  4. Department Updates & Announcements

    Mr. Todd Rydstrom made an announcement regarding the availability of electronic tax forms.

    Ms. Rachel Cukierman commented on forthcoming updates on the Property Assessment and Tax System project.

  5. Overview: FY 2019-20 and FY 2020-21 COIT Budget Process

    Mr. Matthias Jaime provided an overview of the COIT budget process for IT project proposals, including the application timeline, review structure, and formal approval and recommendation process. Notably, he emphasized that project proposals for the next five years were being requested from all departments, as the Five-Year Information and Communication Technology Plan is being updated in early 2019.

    In addition, Mr. Jaime shared projected funding levels in upcoming fiscal years as well as project themes, and discussed the potential impact of Major IT projects.

    A general discussion followed in which members discussed the creation of master contracts, ways to streamline the procurement of certain products and services, and the customer satisfaction.

  6. COIT Technology Training Curriculum

    Mr. Jaime discussed the purpose and targeted audience for development and roll-out of a proposed COIT training curriculum.

    Mr. Sherman Luk and Ms. Janice Levy further discussed the process, outreach, topics, content, and timeline.

    A general discussion followed regarding training logistics and topics.

  7. Discussion: Citywide Enterprise Agreements

    Mr. Hao Xie discussed the purpose and benefits of enterprise agreements. Notably, he provided Subcommittee members with information concerning existing agreements and highlighted upcoming changes. In addition, he discussed the deployment of City mobile phones, associated costs, and opportunities for savings.

    Ms. Nina D’Amato then shared dashboards that serve as tools for departments to monitor the usage and performance of products and services offered through existing enterprise agreements.

  8. Public Comment

    Mr. Alec Bash and Mr. Brent Turner offered public comment.

  9. Adjournment

    The meeting adjourned at 11:12 am.

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