Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:03 am.
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Carrie Bishop – Chief Digital Services Officer, City Administrator’s Office
Ian Law – CIO, Airport
Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder
Heather Green – Director, Capital Planning
Alaric Degrafinried – Purchaser and Director, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
Anna Duning – Analyst, Mayor’s Office
Michael Liang –CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Crispin Hollings – Chief Financial Officer, Sheriff’s Department
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Nina D’Amato – Chief of Staff, Department of Technology
Matthias Jaime – Director, Committee on Information Technology
Approval of Minutes (Action Item)
The minutes of December 7, 2018 were approved without changes.
Department Updates & Announcements
Mr. Todd Rydstrom made an announcement regarding the availability of electronic tax forms.
Ms. Rachel Cukierman commented on forthcoming updates on the Property Assessment and Tax System project.
Overview: FY 2019-20 and FY 2020-21 COIT Budget Process
Mr. Matthias Jaime provided an overview of the COIT budget process for IT project proposals, including the application timeline, review structure, and formal approval and recommendation process. Notably, he emphasized that project proposals for the next five years were being requested from all departments, as the Five-Year Information and Communication Technology Plan is being updated in early 2019.
In addition, Mr. Jaime shared projected funding levels in upcoming fiscal years as well as project themes, and discussed the potential impact of Major IT projects.
A general discussion followed in which members discussed the creation of master contracts, ways to streamline the procurement of certain products and services, and the customer satisfaction.
COIT Technology Training Curriculum
Mr. Jaime discussed the purpose and targeted audience for development and roll-out of a proposed COIT training curriculum.
Mr. Sherman Luk and Ms. Janice Levy further discussed the process, outreach, topics, content, and timeline.
A general discussion followed regarding training logistics and topics.
Discussion: Citywide Enterprise Agreements
Mr. Hao Xie discussed the purpose and benefits of enterprise agreements. Notably, he provided Subcommittee members with information concerning existing agreements and highlighted upcoming changes. In addition, he discussed the deployment of City mobile phones, associated costs, and opportunities for savings.
Ms. Nina D’Amato then shared dashboards that serve as tools for departments to monitor the usage and performance of products and services offered through existing enterprise agreements.
Mr. Alec Bash and Mr. Brent Turner offered public comment.
The meeting adjourned at 11:12 am.
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