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Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:03 am.
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Roll Call
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Carrie Bishop –Chief Digital Services Officer, City Administrator’s Office
Ian Law – CIO, Airport
Rachel Cukierman – Deputy Director of Administration and Finance, Assessor-Recorder
Heather Green – Director, Capital Planning
Alaric Degrafinried – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
Ashley Groffenberger – Analyst, Mayor’s Office
Michael Liang –CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Crispin Hollings – Chief Financial Officer, Sheriff’s Department
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, Department of Technology
Matthias Jaime – Director, Committee on Information TechnologyKen Bukowski
Carrie Bishop
Rachel Cukierman
Heather Green
Alaric Degrafinried
Todd Rydstrom
Ashley Groffenberger
Julia Dawson
Crispin Hollings
Leo Levenson
Matthias JaimeGuests
Nina D’Amato
Michael Makstman
Keith Kawas
Payal Desai
Lily Conover
David Chasteen -
Approval of Minutes from April 13, 2018 (Action Item)
The minutes of April 13, 2018 were approved without changes.
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Department Updates & Announcements
Mr. Bukowski welcomed new members to the Subcommittee.
Mr. Todd Rydstrom commented on available dashboards within the new financial system.
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Discussion: Objectives of the Subcommittee & Upcoming Changes
Mr. Matthias Jaime led a general discussion regarding the Subcommittee’s objectives. In addition, Mr. Jaime reviewed activities and accomplishments from the previous fiscal year and proposed discussion topics for the current fiscal year.
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Portfolio Analysis: FY 2017-18 Overview
Mr. Jaime reviewed the purpose of portfolio management and COIT’s governance and support role. In particular, he reviewed initiatives being spearheaded by COIT’s Budget and Performance Analyst, Ms. Jacalyn Mah, who is overhauling and rethinking IT project performance metrics, return on investment analysis, total cost of ownership, and quarterly reporting, among other processes for establishing accountability and oversight.
The discussion then turned to COIT’s portfolio. Mr. Jaime shared a high level summary of ongoing projects, including their statuses, fund balances, and other relevant details. A general discussion followed regarding fund transfers, scope changes, periodic evaluation, check-ins, and the Subcommittee’s role.
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COIT Funded Project: Updates
- City Telecom Modernization (DT)
- Vulnerability Management (DT - Cybersecurity Office)
- Citywide Active Directory (DT - Cybersecurity Office)City Telecom Modernization (DT)
Ms. Nina D’Amato provided a status update on this project. Notably, she shared the results of DT’s cost-benefit analysis on the project as well as updates on DT’s network upgrade project, which has a direct impact on Telecom Modernization.Vulnerability Management (DT — Cybersecurity Office)
Mr. Michael Makstman presented a status update on this project, including the project’s scope, DT’s approach, and technical/operational details, and next steps.Citywide Active Directory (DT — Cybersecurity Office)
Mr. Makstman presented an update on this project, which he noted is the underlying foundation for critical application such as e-mail, among others. He noted the most recent phase of the project has been a major modernization and will be complete at the end of the fiscal year. -
Public Comment
There was no public comment.
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Adjournment
The meeting adjourned at 11:54 am.
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