1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator

    Bella Fudym – IT Project Director, Adult Probation

    Ian Law – CIO, Airport

    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder

    Brian Strong – Director, Capital Planning

    Jaci Fong – Director and Purchaser, Contract Administration

    Todd Rydstrom – Deputy Controller, Controller’s Office

    William Lee – CFO, Emergency Management

    Brent Lewis – CFO, Human Resources

    Laura Busch – Analyst, Mayor’s Office

    Lisa Walton– CTO, MTA

    Bill Kim – CIO, Public Health

    Michael Liang –CIO, Public Library

    Julia Dawson – Deputy Director, Public Works

    Leo Levenson – Deputy Director, Finance and Administration, DT

    Chanda Ikeda – Director, COIT

    Ken Bukowski

    Bella Fudym

    Zihong Gorman (for Ian Law)

    Gigi Whitley

    Hemiar Alburati (for Brian Strong)

    Todd Rydstrom

    Mitch Sutton (for William Lee)

    Brent Lewis

    Lisa Walton

    Jeff Jorgenson (for Bill Kim)

    Katherine Wingerson (for Michael Liang)

    Julia Dawson

    Nina D’Amato (for Leo Levenson)

    Chanda Ikeda

     

    COIT Staff

    Lily Liang

    Matthias Jaime

     

    Guests

    Rand Miyashiro

    Jennifer Schuler

    Elaine Benvenuti

    Jason Lally

  3. Approval of Minutes (Action Item)

    The minutes of April 15, 2016 were approved.

  4. Discussion: FY 2016-17 & FY 2017-18 Budget Review Process

    Mr. Matthias Jaime led a general discussion on the recently completed two-year budget review process as well as major initiatives undertaken by COIT during the last year. In addition to comments and suggestions offered during the meeting, Mr. Jaime noted that an online survey would be administered for additional feedback.

     

  5. Discussion: FY 2018-22 Information and Communication Technology Plan

    Ms. Chanda Ikeda discussed the evolution of the ICT Plan and planning efforts going forward. Noting that the next iteration of the Plan would be released in the spring of next year, she led a general discussion around major initiatives and components, stakeholders, timeline, and next steps.

  6. Update: Department of Technology (DT) Strategy

    Ms. Nina D’Amato stated that following completion of its recent reorganization, DT is in the process of developing and publishing a strategic plan, including key performance indicators that will be reported on regularly. She went on to discuss DT’s mission, vision, values, core strategies, process for plan development, timeline, and next steps, including possible areas of collaboration between COIT and DT.

  7. Update: Geographic Information Systems (GIS)

    Noting that further coordination and updates around GIS were requested during the project review and budget approval process, Ms. Ikeda invited Ms. Joy Bonaguro to discuss the Open Data Office’s recent work in this area.

    Ms. Bonaguro began by discussing the context and stakeholders then went on to share details regarding the research process, initial findings, and next steps.

    In closing, members engaged in a general discussion regarding future uses, outreach, training, documentation, and standards.

  8. Discussion: COIT SharePoint Survey

    Remarking on the number of SharePoint-related requests received from departments during the budget process, Mr. Jaime discussed the results of COIT’s follow-up survey to assess current use and interest in future deployment of the tool City-wide. He then went on to lead a general discussion regarding user groups, upcoming brown bag sessions, and funding opportunities.

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 11:24 am.

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