1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Brian Strong – Director, Capital Planning
    Gigi Whitley – CFO, Department of Homelessness and Supportive Housing
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Brent Lewis – CFO, Human Resources
    Laura Busch – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Chanda Ikeda – Director, COIT

    Members Present
    Ken Bukowski
    Bella Fudym    
    Ian Law
    Brian Strong
    Jaci Fong
    Larry Wolfson (for Todd Rydstrom)
    William Lee
    Laura Busch
    Julian Metcalf (for Lisa Walton)
    Bill Kim
    Michael Liang
    Julia Dawson
    Leo Levenson
    Chanda Ikeda

    COIT Staff
    Matthias Jaime
    Lily Liang

    Guests
    Douglas Fields
    Nina D’Amato
    Joe Armenta
    Ashley Amjad
    Sarah Plummer
    Brian Roberts
    Hemiar Alburati
    Krista Canellakis
    Rand Miyashiro
    Jeremy Goldberg
    Mike Wahlman
    Brent Turner

  3. Approval of Minutes

    The minutes of June 24, 2016 were approved.

  4. Discussion: FY 2018-22 ICT Plan Update

    Ms. Chanda Ikeda announced that initial research and outreach efforts had begun in preparation for the development and release of the City’s next Information and Communication Technology (ICT) Plan.

    Notably, Ms. Ikeda shared a calendar overview of key tasks and deadlines, presented the findings of COIT’s City-wide Technology Survey, and discussed next steps.

    To view Ms. Ikeda’s presentation, please visit: http://www.sfcoit.org.

  5. Update: Shared Services (Dept. of Technology)

    • Data Centers
    • Mainframe Strategy
    • Connectivity
    • Voice over IP

    Agenda item 6, discussion of the Department of Technology (DT) strategy, was called ahead with this item.

    Ms. Nina D’Amato provided an overview of DT’s strategy development process, initiatives, action items, deliverables, and timeline. Additionally, she discussed the integration of the strategy with DT’s Project Management Office and work slated to be undertaken by third party vendors.

    To obtain a summary of the strategy, please visit: http://www.sfcoit.org.

    Data Centers
    Mr. Ashley Amjad presented an overview of DT’s five-year cloud strategy within the context of existing infrastructure, planned migrations, and new equipment, systems, and services. Additionally, Mr. Amjad highlighted key recent accomplishments and next steps.

    Mainframe Strategy
    Mr. Amjad provided an update on the Mainframe project since it was approved and funded by COIT earlier in the year. Notably, he discussed changes to the strategy, contracting and procurement processes necessary to achieve the project’s goals. Additionally, Mr. Amjad shared recent accomplishments and next steps.

    Connectivity
    Mr. Brian Roberts discussed the City’s Connectivity Plan and provided a status update on recent progress and upcoming deliverables. Notably, he provided updates on fiber installation, identification of Dig Once projects, expansion of public wi-fi, and milestones around residential broadband choices.

    Voice over IP
    Mr. Joe Armenta provided overview of the project, its purpose, high-level timeline, phases, recent accomplishments, and anticipated deliverables.

    To view the full Shared Services presentation, please visit: http://www.sfcoit.org.

  6. Presentation: Department IT Strategies

    • Dept. of Technology
    • Mayor’s Office of Civic Innovation
    • SF Open Data

    Department of Technology
    This agenda item was called ahead with item 5.

    Mayor’s Office of Civic Innovation (MOCI)
    Ms. Krista Canellakis and Mr. Jeremy Goldberg jointly presented an overview of MOCI’s strategy development and engagement processes. The presentation covered MOCI’s background, vision, mission, and partnerships, as well as criteria used to determine MOCI’s project portfolio and specific use cases.

    A general discussion followed in which members offered comments and suggestions on the strategy.

    To view the presentation, please visit: http://www.sfcoit.org.

  7. Public Comment

    Mr. Brent Turner offered public comment.

  8. Adjournment

    The meeting adjourned at 12:00 pm.

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San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.

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