1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:04 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator 
    Bella Fudym – IT Project Director, Adult Probation 
    Ian Law – CIO, Airport 
    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder 
    Brian Strong – Director, Capital Planning 
    Jaci Fong – Director and Purchaser, Contract Administration 
    Todd Rydstrom – Deputy Controller, Controller’s Office 
    William Lee – CFO, Emergency Management 
    Brent Lewis – CFO, Human Resources 
    Laura Busch – Analyst, Mayor’s Office 
    Lisa Walton – CTO, MTA 
    Bill Kim – CIO, Public Health 
    Michael Liang – CIO, Public Library 
    Julia Dawson – Deputy Director, Public Works 
    Leo Levenson – Deputy Director, Finance and Administration, DT 
    Chanda Ikeda – COIT Director, City Administrator’s Office

    Members Present 
    Ken Bukowski 
    Bella Fudym 
    Zihong Gorman (for Ian Law) 
    Gigi Whitley 
    Brian Strong 
    Todd Rydstrom 
    William Lee 
    Brent Lewis 
    Lisa Walton 
    Bill Kim 
    Michael Liang 
    Leo Levenson 
    Matthias Jaime (for Chanda Ikeda) 

    COIT Staff
    Lily Liang 

    Guests 
    Keith Kawas 
    Sherman Luk 
    Marco Bruno 
    Kofo Domingo 
    Adam Horton 
    Jeff Hubbell 
    Miguel Gamino 
    Skip Niesen 
    Beth Munger 
    Kathy Lu 
    Rohan Lane 
    Samuel Valdez 
    Brian Rodriguez 
    Wilson Lo 
    Joel Cusi 
    Daniel Quach 

  3. Approval of Minutes

    The minutes of November 6, 2015 were approved.

  4. Discussion: COIT Budget, Forms, and SharePoint

    Mr. Matthias Jaime (COIT) provided an update on the content, release, and submission timeline of COIT’s online budget forms and Mayor’s budget instructions. In addition, he shared with members a proposed schedule of special meetings for the review of project requests in the spring.

  5. Quarterly Performance Update: Q1

    Mr. Jaime presented a high-level summary and analysis of City-wide IT project performance based on department’s self-reported project budget, schedule, and scope data as of October 1, 2015.

  6. Discussion: Digitization

    Following a brief update on ongoing COIT-funded digitization projects, Mr. Jaime noted that a growing number of digitization project requests have been submitted to the Subcommittee for review and funding in recent years, prompting a broader discussion. 

    Mr. Sherman Luk (CON) then presented preliminary findings of a digitization report researched and compiled by the Controller’s Office City Services Auditor division. To view the presentation, please visit http://www.sfcoit.org.

  7. Project Update: eSignatures (Office of Contract Administration)

    Ms. Kofo Domingo (OCA) and Mr. Adam Horton (DT) jointly presented updates on this project. Ms. Domingo shared recent milestones in the procurement and contracting process while Mr. Horton discussed technical details and requirements. The presentation can be found at http://www.sfcoit.org. 

    A general discussion followed regarding pricing, billing, timelines, roll-out, and usage.

  8. Project Update: Drupal — Department of Technology (DT)

    Mr. Marco Bruno provided updates on the Citywide Drupal transition project as requested by members during his presentation to the Subcommittee several months earlier. Mr. Bruno announced the selection of a vendor and addressed questions regarding the transition timeline, training, migration, and contracting processes, as well as customizations. The presentation can be found at http://www.sfcoit.org.

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 12:00 pm.

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