Mr. Ken Bukowski called the meeting to order at 10:03 am.

Members Present
Ken Bukowski 
Marisa Pereira Tully 
Bella Fudym 
Brent Lewis 
Ian Law 
Bill Kim 
Gigi Whitley 
Michael Liang 
Brian Strong 
Julia Dawson 
Todd Rydstrom 
Leo Levenson 
William Lee 
Chanda Ikeda 

Members Absent
Jaci Fong 
Travis Fox 

COIT Staff
Lily Liang 
Matthias Jaime 

Guests
Fan-Wa Wong 
Andy Velasquez 
Michelle Geddes 
Kathy Lu 
David Pilpel 
Chris Chamberlain 
Kathy Irish 
Jason Renteria 
Susan Merritt 
Matt Podolin 
Rob Castiglia 

The minutes of August 7, 2015 were approved.

Ms. Michelle Geddes presented an overview of the grant-funded project which began in 2013. Her overview addressed the project’s purpose, scope, budget, and schedule, as well as unique challenges and partnerships with public safety and transportation agencies. To view the presentation, go to: http://www.sfcoit.org.

Ms. Susan Merritt provided an overview of the E-Citations project, which seeks to simplify paper-heavy and labor-intensive citations issuance and record-keeping processes. 

Noting that the project is in its prototype phase, Ms. Merritt also discussed the project’s budget, timeline, and how E-Citations integrates into other Police Department projects and initiatives. 

Ms. Merritt then went on to discuss at a high level the scope and potential impact of the Body Cameras project. Remarking on the need for policy adoption governing the use of body cameras and retention of video footage (among other considerations), she stated that the next step in the implementation process, the completion of a RFP, would need to follow formal policy adoption by the Police Commission. 

A general discussion followed regarding redaction, data and video footage stewardship, potential interdepartmental partnerships especially with the Sheriff’s department, and public participation in the Police Commission’s policy development process.

Mr. Matt Podolin provided an overview of the JUS.T.I.S. project and shared upcoming milestones, most notably, the decommissioning of the Court Management System (CMS) in spring 2016. 

He also shared recent accomplishments and new features integrated into the JUS.T.I.S. Hub including probation hold and booking notifications, Police incident data, and connection to the Public Defender’s case system, resulting in greater interagency communication and facilitated access to information. 

A general discussion followed regarding the integration of new data, export and archiving of old data, and issues and challenges (historical and impending). 

In closing, Mr. Podolin reviewed next steps spanning the end of FY 2015-16. 

Mr. Matthias Jaime briefed the Subcommittee on the recent activities of the APRB, beginning with a summary of its mission, structure, and membership. He then went on to discuss its proposed workflow, goals, and deliverables. 

A general discussion followed in which members considered governance structures, appropriate forums for discussion and development of security-related policies, and the APRB’s role in project evaluation and budget review. 

In closing, members provided suggestions for policies to be considered and developed, as well as additional documentation and work plans that would be of interest to the Subcommittee.

Mr. Leo Levenson announced the finalization of a City-wide enterprise agreement (EA) with Adobe and provided members with a summary of product offerings and discounts. 

He also announced the near finalization of an EA with VMware and asked that all departments submit final changes and requests to the Department of Technology (DT) as soon as possible. 

In closing, Mr. Levenson discussed a survey that DT would circulate in the near future to assess current use and interest in products and services offered by Oracle as well as other vendors.

Remarking on COIT’s kick-off meeting earlier in the week, Ms. Chanda Ikeda led a general discussion regarding the Subcommittee’s budget review process and solicited feedback on potential improvements that could be made next year. Specific recommendations were made related to technical inventories, high level summaries of financial data, project scoring, and meeting schedules. 

Ms. Ikeda then provided several brief updates. She announced that COIT’s PC Refresh Program was again underway and reviewed the timeline for allocations, finalization of bids, and deliveries. 

She then unveiled COIT’s ICT Plan microsite, which can be accessed via http://ictplan.sfgov.org. 

Finally, Ms. Ikeda shared upcoming Subcommittee meeting dates and discussed major initiatives that she hoped would be brought back to the Subcommittee in the coming months (e.g. the City’s Public Experience Strategy and next phases of the Connectivity Plan). 

There was no public comment.

The meeting adjourned at 11:58 am.