1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:04 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder
    Brian Strong – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Brent Lewis – CFO, Human Resources
    Marisa Pereira Tully – Analyst, Mayor’s Office
    Travis Fox – Deputy Director Technology & Performance/CIO, MTA 
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Chanda Ikeda – Director, COIT

    Members Present
    Ken Bukowski 
    William Lee 
    Bella Fudym 
    Kelly Kirkpatrick (for Marisa Pereira Tully) 
    Ian Law 
    Travis Fox 
    Hemiar Alburati (for Brian Strong) 
    Julia Dawson 
    Jaci Fong 
    Leo Levenson 
    Todd Rydstrom 
    Chanda Ikeda 

    Members Absent
    Gigi Whitley 
    Bill Kim 
    Brian Strong 
    Michael Liang 
    Brent Lewis 

    COIT Staff 
    Lily Liang 
    Matthias Jaime 

    Guests
    Andy Velasquez 
    Brian Roberts 
    Eddie Eriksson 
    Jason Renteria 
    Kathy Lu 
    Will Goldberg 
    Fan-Wa Wong 
    Jolie Gines 
    Derek Lawson 
     

  3. Approval of Minutes

    The minutes of June 5, 2015 were approved.

  4. Discussion: FY 2015-16 and FY 2016-17 Final Budget Numbers

    Ms. Chanda Ikeda shared an updated list of the projects reviewed and approved by COIT during the last budget cycle. Some project budgets changed as a result of increased General Fund support added by the Mayor’s proposed two-year budget as well as departments’ reallocation of funds within their operating budgets. Ms. Ikeda also reviewed organizational changes related to how project funding is tracked and categorized. To view the updated list of COIT-approved projects and their budgets, please visit http://www.sfcoit.org. 

    A general discussion then followed regarding performance tracking and interdepartmental coordination of projects funded by sources outside the COIT allocation. 
     

  5. Discussion: ICT Plan Performance Plan

    The discussion then turned to project performance in the last quarter of FY 2014-15 and Mr. Matthias Jaime’s summary and analysis. To view the presentation, please visit http://www.sfcoit.org. 

    Ms. Ikeda remarked on the objectives and performance measures set out in the City’s recently adopted ICT Plan. Notably, she stated that performance data would be gathered and shared on a quarterly basis and that COIT staff were currently working with the Performance unit of the Controller’s Office to optimize and streamline the process. 

  6. Discussion & Action: Dig Once Final Rules

    In response to questions raised during his last presentation to the Subcommittee on proposed Dig Once rules, Mr. Brian Roberts provided an overview of candidate project criteria, scoring, and the selection process. 

    A general discussion followed regarding final approval of Dig Once rules at COIT’s upcoming joint meeting with the Capital Planning Committee, as well as future discussions and policy updates by COIT’s Architecture Policy Review Board. 

  7. Discussion: Enterprise Agreements: Adobe/VMware

    Mr. Leo Levenson discussed the general purpose of enterprise agreements (EAs) as well as potential benefits from financial, technical, and policy perspectives. He noted his department’s two most active negotiations with VMware and Adobe, from which he expects resulting agreements that will have an impact on departments as well as the City as a whole. 

    Mr. Jason Renteria then discussed in greater detail the products services, costs, and timelines associated with the City’s pending VMware EA. 

    Following questions regarding pricing and renewals, Mr. Levenson discussed the products, costs, timelines, and other details associated with the City’s pending Adobe EA. 

    In closing, members emphasized the importance of EA expiration dates and discussed ways in which DT and City departments can take active roles to optimize and finalize business critical EAs in a timely manner.

  8. Public Comment

    Mr. Roberts remarked on an IT-related ballot measure in November, which would require live streaming of meetings and would also allow for live video recording testimony. 

  9. Adjournment

    The meeting adjourned at 11:21 am.

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