1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:06 am.

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator 
    Bella Fudym – IT Project Director, Adult Probation 
    Ian Law – CIO, Airport 
    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder 
    Brian Strong – Director, Capital Planning 
    Jaci Fong – Director and Purchaser, Contract Administration 
    Todd Rydstrom – Deputy Controller, Controller’s Office 
    William Lee – CFO, Emergency Management 
    Brent Lewis – CFO, Human Resources 
    Marisa Pereira Tully – Analyst, Mayor’s Office 
    Travis Fox – Deputy Director Technology & Performance/CIO, MTA 
    Bill Kim – CIO, Public Health 
    Michael Liang –CIO, Public Library 
    Julia Dawson – Deputy Director, Public Works 
    Bryant Bailess –Director, Project Management Office, Technology 
    Chanda Ikeda – Director, COIT 

    Members Present
    Ken Bukowski 
    Michael Liang 
    Bill Kim 
    Gigi Whitley 
    Brian Strong 
    Jaci Fong 
    Jeannie Wong (for Todd Rydstrom) 
    Marisa Pereira Tully 
    Art Wong (for Travis Fox) 
    Julia Dawson 
    Bryant Bailess 
    Chanda Ikeda 
    William Lee 

    Members Absent
    Todd Rydstrom 
    Brent Lewis 
    Travis Fox 
    Bella Fudym 
    Ian Law 

    COIT Staff
    Lily Liang 
    Matthias Jaime 

    Guests
    Kathy Lu 

  3. Approval of Minutes

    The minutes of January 9, 2015 were approved.

  4. Discussion: Q2 Quarterly Performance

    This item was tabled for a later date.

  5. Discussion: Department IT Requests – FY 2015-16 and FY 2016-17

    Mr. Matthias Jaime shared a summary of recently submitted IT project requests. He noted that there were changes between what was included in departments’ previously submitted IT plans. Mr. Jaime remarked that COIT staff would continue to review the project requests and bring forward additional information to the Subcommittee in March. 

    Ms. Chanda Ikeda discussed work being undertaken to develop COIT’s new budget system and database, which would allow for online submission of request forms in future budget cycles as well as streamlined data collection and analysis. 

  6. Update: FY 2015-16 through FY 2019-20 ICT Plan

    Ms. Ikeda led a general discussion regarding financial and thematic components of the ICT Plan. Her overview included additional analysis on the FY 2013-14 Citywide IT Budget and benchmarking data. There was a general discussion about these items including the appropriate use and limitations of the benchmarking data. Ms. Ikeda went on to describe the efforts of a few Strategic IT workshops and the resulting Shared Services and Public Experience strategies to be included in the ICT Plan. 

    Notably, general agreement around the importance of project management and need for training opportunities emerged from the discussion.

  7. Project Update: Electronic Medical Records (DPH)

    Mr. Bill Kim presented on the Department of Public Health’s proposed Unified Electronic Medical Records replacement project, which is projected to cost $223 million over the next five fiscal years. Most notably, Mr. Kim stated that the current system is nearing end-of-life due to an impending vendor acquisition. 

    There were a number of questions raised about the funding of this project. Mr. Kim said that he and his department are considering a number of potential solutions to help fund this project including, partnerships with other municipalities or organizations, donations, and identifying internal resources to fund this project. 

    For more details on the project and to view Mr. Kim’s presentation, please visit: http://www.sfcoit.org.

  8. Project Update: Property Tax System (ASR)

    Ms. Gigi Whitley presented on the status and proposed next phases of the Assessor-Recorder’s critical project development effort of their Property Tax System replacement project. Notably, Ms. Whitley stated that the legacy system manages $200 billion in assessed property value and is nearing end-of-life. 

    Ms. Whitley described the department’s peer research efforts and feasibility study to determine the best approach for the system replacement. Ms. Whitley stated that she anticipates cost estimates for the project to be complete by the end of 2015 and that her department would submit a request to fund the replacement project next fiscal year. 

    For more details on the project and to view Ms. Whitley’s presentation, please visit: http://www.sfcoit.org. 

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 12:02 pm.

Sunshine Ordinance

San Francisco Administrative Code §67.9(a)   Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.

Learn More