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Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:05 am.
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Roll Call
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder
Brian Strong – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Brent Lewis – CFO, Human Resources
Marisa Pereira Tully – Analyst, Mayor’s Office
Travis Fox – Deputy Director Technology & Performance/CIO, MTA
Bill Kim – CIO, Public Health
Michael Liang –CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Bryant Bailess –Director, Project Management Office, Technology
Chanda Ikeda – Director, COITMembers Present
Ken Bukowski
Ian Law
Brian Strong
Jocelyn Quintos (for Todd Rydstrom)
William Lee
Brent Lewis
Marisa Pereira Tully
Art Wong (for Travis Fox)
Bill Kim
Michael Liang
Bryant Bailess
Chanda Ikeda
Members Absent
Bella Fudym
Gigi Whitley
Jaci Fong
Todd Rydstrom
Travis Fox
Julia Dawson
COIT Staff
Lily Liang
Matthias Jaime
Guests
Andy Maimoni
Kelly Jones Irish
Jeff Hubble
Kathy Lu
Keith DeMartini
Jason Renteria -
Approval of Minutes
The minutes of February 6, 2015 were approved.
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Discussion and Action: 311 Mobile Application (ADM)
On behalf of 311, Mr. Andy Maimoni presented a request to approve the department’s mobile application project. The proposal is to expend $95,000 of current year departmental funds on this project. Mr. Maimoni provided an overview of the project, its timeline, scope, budget, and potential impact. Notably, he stated that the application would be developed for internal use by City workers and could eventually be leveraged by other departments that also respond to service requests.
General discussions followed regarding 311’s outreach efforts, existing public-facing mobile application, and previously approved and funded telephony project.
A motion to approve the proposed project was passed and approved. -
Discussion: FY 2015-16 through FY 2019-20 ICT Plan
Ms. Chanda Ikeda shared key components of the draft ICT Plan and solicited feedback from the Subcommittee.
As the first several sections were reviewed (vision and values, key City initiatives, budget process and strategic ICT goals) members suggested minor edits, changes, and considerations but were in general agreement with the overall direction and content presented.
Ms. Ikeda and Mr. Matthias Jaime then jointly discussed the draft Plan’s financial strategies section, including overviews of funding sources, assumed funding levels, project requests, projected deficits, and General Fund allocations, strategies and recommendations.
As this section was reviewed, members discussed and proposed multiple revisions. General consensus however was ultimately reached to reflect two significant changes to the draft, including:
• The insertion of a recommendation to add $2 million to COIT’s General Fund Allocation and
• Shifting of the Department of Technology’s Fix the Network project from Major ICT to the General Fund projects category.
In closing, Ms. Ikeda welcomed continued feedback from the Subcommittee and noted that review and approval of the Plan was scheduled for the following week. -
Public Comment
There was no public comment.
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Adjournment
The meeting adjourned at 11:35 am.
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