Mr. Ken Bukowski called the meeting to order at 9:07 am.

Members Present 
Ken Bukowski 
Bella Fudym 
Ian Law 
Gigi Whitley 
Brian Strong 
Todd Rydstrom 
William Lee 
Brent Lewis 
Marisa Pereira Tully 
Travis Fox 
Bill Kim 
Michael Liang 
Julia Dawson 
Bryant Bailess 
Chanda Ikeda 

Member Absent
Jaci Fong 

COIT Staff
Lily Liang 
Matthias Jaime 

Guests
Mike Dearman 
Joseph John 
Ron Vinson 
Allegra Fortunati 
Michelle Geddes 
John Robson 
Brian Roberts 
Bill Storty 
Miguel Gamino 
Mike Valencia 
Jagan Deb 
Chris Chamerlain 
Herman Brown 
Elaine Benvenuti 
Fan-Wa Wong 
Tim Conway 
Skip Niesen 
Kathy Lu 
Tom DiSanto 
Eric Vintero 

The minutes of February 20, 2015 were approved.

Ms. Chanda Ikeda provided the Subcommittee with an overview of funding projections, previously approved projects, and remaining funds in COIT’s Annual Projects Allocation and Major IT Projects Allocation over the next two fiscal years. 

Ms. Ikeda then discussed details of the review process for new project requests, including staff assessment, scoring criteria, performance analysis, other considerations, and the Subcommittee’s upcoming project request presentation schedule. 

A general discussion followed in which Subcommittee members considered additional financial information and analysis that could be shared in future review sessions. 

Major IT Project: Financial Systems Replacement Project (CON) 
Mr. Mike Dearman, Financial Systems Replacement Project Manager, presented an overview of the project’s objectives, scope, schedule, budget, and key milestones. Notably, he reported that a contract had recently been awarded and that negotiations were underway. 

General discussions followed regarding the impact on City departments, change management, training, business process reengineering and realignment, staffing, and consultant support. 

In response to questions regarding the project’s budget, Mr. Dearman noted that revised figures would be provided following finalization of the project contract in the coming months. 

Major IT Project: Public Safety & Public Service Radio Replacement Project (DEM) 
Ms. Michelle Geddes presented on the project’s objectives, scope, schedule, budget, recent and ongoing efforts, and key milestones. Most notably, she reported a change in scope since DEM’s last presentation to include public service radios, a change that has resulted in an increase to the project’s budget. 

General discussions followed regarding interdepartmental involvement, use of existing City infrastructure, external stakeholders, and similar projects in other cities. 

In closing, general consensus was reached regarding the need for clarity around the project’s variety of current and future funding sources. 

Department of Technology Requests 
With support from Mr. Miguel Gamiño, Mr. John Robson, Mr. Joseph John, and Mr. Herman Brown, Mr. Bryant Bailess presented the following projects and discussed their respective objectives, scopes, schedules, and budgets. 
        • Fiber Connectivity & Wi-Fi & Dig Once Projects 
        • Fix the Network 
        • Data Center & DR Migration to the Cloud 
        • Security 
        • Identity & Access Management 
        • City Authentication Consolidation 
        • Configuration Management Database 
        • Radio Site Security Enhancement 
        • IT Service Management Implementation 

General discussions followed several of these presentations regarding the projects’ dependencies on one another as well as their impacts on external agencies. Subsequently, a request was made for a matrix demonstrating project priorities, dependencies, and relative impact. 

Additionally, the Subcommittee determined that further review would require information detailing projects’ budget uses, costs to external agencies, and divisions between COIT/Capital and General Fund/non-General Fund sources. 

For more information regarding the projects presented under this agenda item, please visit http://www.sfcoit.org. 

There was no public comment.

The meeting adjourned at 12:14 pm.