Mr. Ken Bukowski called the meeting to order at 10:05 am.

Members Present

Ken Bukowski 
Ian Law 
Gigi Whitley 
Brian Strong 
Jaci Fong 
William Lee 
Brent Lewis 
Marisa Pereira Tully 
Michael Liang 
Julia Dawson 
Leo Levenson (for Bryant Bailess) 
Chanda Ikeda 

Members Absent
Bella Fudym 
Todd Rydstrom 
Travis Fox 
Bill Kim 
Bryant Bailess 

COIT Staff
Lily Liang 
Matthias Jaime 

Guests
Susan Merritt 
Jason Hemmerle 
Ambi Bohannon Jones 
Maureen Gannon 
Tajel Shah 
Judy Pietrzak 
Mark Corso 
Rebecca Villareal-Mayer 
Keith DeMartini 
Bill Storti 
Kofo Domingo 
Tom DiSanto 
Jesus Mora 
Angela Calvillo 
Wilson Lo 
Taras Madison 
Joel Cusi 
Ken Salmon 
Jamil Niazi 
Isabelle Vulis 
Fan-Wa Wong 
Keith Kawas 
Kathy Irish 
Daniela Dell'Aera 
Daniel Quach 
Miguel Gamino 
Eugene Clendinen 
Liz Watty 
Jeff Joslin 
Christine Lamorena 
Jonas Ionin 
Erica Finkle 
Dawn Duran 

The minutes of April 10, 2015 were approved.

Police Department
Ms. Susan Merritt presented the following proposed projects on behalf of the Police Department: 
    • Police Vehicle Upgrades 
    • Crime Data Warehouse – Redesign 

Fire Department
Mr. Mark Corso, Battalion Chief Bill Storti, and Mr. Jesus Mora presented the following proposed projects on behalf of the Fire Department: 
    • Computer Aided Dispatch (CAD) Improvements 
    • Electronic Patient Care Reporting (EPCR) Upgrade 
    • Business Intelligence Upgrade 

Additionally, requests for additional funding were presented for the following ongoing projects: 
    • Mobile Data Terminal (MDT) Replacement 
    • Vehicle Modem Project 

Economic and Workforce Development
Mr. Jason Hemmerle presented the Office of Economic and Workforce Development’s proposed Business Portal Technology Enhancements project. 

Treasurer-Tax Collector
Ms. Tajel Shah presented the following proposed projects on behalf of the Office of the Treasurer-Tax Collector. 
    • New Business Registration 
    • Replacement Delinquent Collections Application 

Administrative Services
Ms. Kofo Domingo presented the Office of Contract Administration’s proposed Citywide E-Signature Solution project. 

Board of Supervisors
Ms. Angela Calvillo presented the following proposed projects on behalf of the Board of Supervisors: 
    • AAB System: Back Office Application 
    • Legislation Drafting 
    • Records Repository Re-Engineering 

City Planning
Mr. Keith DeMartini presented the following proposed projects on behalf of the City Planning Department: 
    • Electronic Document Review 
    • Historical Records Digitization 

Department of Building Inspection
Mr. Wilson Lo presented the following proposed projects on behalf of the Department of Building Inspection: 
    • Cloud Based Disaster Recovery 
    • Permit and Project Tracking System – Phase 2 
    • Document Management System 

Following Mr. Lo’s presentation, there was a general discussion regarding potential opportunities for the department to leverage existing City infrastructure through the Department of Technology. Additionally, there was discussion regarding the department’s proposed move of certain systems from cloud to on-premise solutions. 

Airport
Mr. Ian Law presented the Airport’s proposed Operational Wi-Fi Improvements project. 

Public Utilities Commission
Mr. Brad Taylor presented the Public Utilities Commission’s proposed Continuity of Operations project. 

Ms. Chanda Ikeda shared an overview and analysis of spending for COIT-approved General and non-General Fund projects between Q1 through Q3 of the current fiscal year. Notably, Ms. Ikeda identified ongoing projects requesting additional funding as well as previously approved projects that could potentially have their balances carried forward or defunded.

Ms. Ikeda presented members with a set of recommendations based on evaluation by COIT staff and Subcommittee review. 

A motion to approve the recommendations was passed and approved, contingent on the following conditions: 

1. The Department of Building Inspection consult the Department of Technology for its Cloud Based Disaster Recovery project to leverage existing City infrastructure and     investments; 
2. The Department of Building Inspection engage in further discussions with COIT to align its projects with City priorities and revisit hosting options for its Permit and Project Tracking System and Document Management System going forward; 
3. Should the Department of Public Health seek General Fund support at any time for implementation of its Electronic Medical Records project, Subcommittee review will be required. 

Ms. Ikeda provided members with a set of draft Major IT Project Allocation recommendations as well as initial Annual Projects Allocation funding scenarios. 
With respect to the Major IT Projects Allocation, Ms. Ikeda proposed that the Financial Systems Replacement project be funded in the high scenario in both FY16 and FY17, and that any remaining funds be directed towards the Public Safety and Public Service Radio Replacement project. 

Following a general discussion regarding the Assessor-Recorder’s Property Tax System Replacement project, the Subcommittee agreed to recommend shifting $360,000 from Public Safety Radio to the Property Tax System project in FY16. Additionally, members agreed that the remainder of FY17’s Major IT Projects Allocation should be left open to be allocated the following year. 
A motion to approve the Major IT Projects Allocation recommendations and any changes resulting from further discussion between the Controller’s Office, Assessor-Recorder’s Office, and Department of Emergency Management were approved. 

It was also determined that discussion and action on Annual Projects Allocation recommendations would be continued during the Subcommittee’s next meeting. 

Mr. Miguel Gamino recommended that Connectivity-related projects (Fiber, Wi-Fi, and Dig Once) should be funded, especially in light of recent comments from the Board of Supervisors, press, and public. 

The meeting adjourned at 1:06 pm.