1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:03 a.m. 

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder
    Brian Strong – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Brent Lewis – CFO, Human Resources
    Marisa Pereira Tully – Analyst, Mayor’s Office
    Travis Fox – Deputy Director Technology & Performance/CIO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Chanda Ikeda – Director, COIT

    Members Present
    Ken Bukowski 
    William Lee 
    Bella Fudym 
    Brent Lewis 
    Zihong Gorman (for Ian Law) 
    Marisa Pereira Tully 
    Gigi Whitley 
    Travis Fox 
    Brian Strong 
    Julia Dawson 
    Jaci Fong 
    Leo Levenson 
    Todd Rydstrom 

    Members Absent
    Ian Law 
    Michael Liang 
    Bill Kim 
    Chanda Ikeda 

    COIT Staff
    Lily Liang 
    Matthias Jaime 

    Guests
    Jason Lally 
    Marco Bruno 
    Jay Nath 
    Ashley Amjad 
    Keith Kawas 
    Eddie Eriksson 
    Brian Roberts 

  3. Approval of Minutes

    The minutes of May 1, 2015 were approved. 

  4. Discussion: COIT Final Recommendations

    Mr. Matthias Jaime reported that COIT’s project recommendations were fully funded in the Mayor’s proposed budget for FY 2015-16 and FY 2016-17. While sharing a comprehensive list of final allocations included in the budget, he noted that the Mayor’s budget office directed additional General Fund support toward several projects, including $11.5 million for the Department of Emergency Management’s Public Radio and Public Service Radio Replacement project in FY 2016-17 and an additional $1.5 million for the Department of Technology’s Dig Once projects in FY 2015-16. 

  5. Discussion: FY 2015-16 and FY 2016-17 Budget Process Review

    Mr. Jaime shared the results of an online survey conducted in recent weeks by COIT staff to solicit feedback and gauge overall satisfaction with this year’s budget process and development of the ICT Plan. A summary of Subcommittee member and department responses can be found on http://www.sfcoit.org. 

    Following a general discussion regarding potential areas for improvement, Mr. Jaime noted that the survey would remain open should members have additional feedback.

  6. Discussion: Dig-Once Draft Rules (Technology)

    Mr. Brian Roberts began with an brief overview of Dig Once legislation and went on to discuss details of the Department of Technology’s (DT) draft rules, participation criteria, permit applications, standard specifications, incremental costs and exemptions, and backlogs. He also discussed in detail DT’s recent activities, timelines, and next steps. 

    Following a general discussion, Subcommittee members recommended that specific pieces of information be included in phase two of the Connectivity Plan as well as DT’s next Dig Once update. 

  7. Project Update: Citywide Website Platform Development – Drupal (Technology)

    Mr. Marco Bruno began with an overview of the business case for the City-wide transition from current web content management systems to the Drupal open source platform. He then went on to discuss the efforts DT has undertaken to explore and support the transition, including a pilot program, RFQs, risk assessments, and most recently, initial evaluation of RFP responses. 

    A general discussion followed in which members considered how Drupal will fit into the City’s development of a public experience strategy as well as additional information that should be collected and reviewed prior to the next budget cycle. Finally, it was determined that DT should provide another update on Drupal in the fall. 

  8. Project Update: Fix the Network (Technology)

    Mr. Ashley Amjad provided an overview of the project’s purpose, objectives, and budget. Additionally, his presentation addressed tasks and milestones that have been accomplished, Fix the Network’s impact on the City’s data center and recovery sites, and the project’s roadmap going forward, 

    A general discussion followed in which members considered additional details and information about the project that could potentially be presented during DT’s next quarterly update. 

  9. Public Comment

    There was no public comment.

  10. Adjournment

    The meeting adjourned at 11:57 a.m.

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