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Call to Order by Chair
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Roll call
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Gigi Whitley – Deputy Director, Administration and Finance, Assessor-Recorder
Brian Strong – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Brent Lewis – CFO, Human Resources
Marisa Pereira Tully – Analyst, Mayor’s Office
Travis Fox – Deputy Director Technology & Performance/CIO, MTA
Bill Kim – CIO, Public Health
Michael Liang –CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Bryant Bailess –Director, Project Management Office, Technology
Chanda Ikeda – Director, COITMr. Ken Bukowski called the meeting to order at 10:05 am.
Roll call
Ken Bukowski
Bella Fudym
Ian Law
Gigi Whitley
Brian Strong
Jaci Fong
Brent Lewis
Marisa Pereira Tully
Travis Fox
Bill Kim
Michael Liang
Julia Dawson
Bryant Bailess
Chanda Ikeda
Absent
Todd Rydstrom
William Lee
COIT Staff
Lily Liang
Matthias Jaime
Guests
Theresa Kao
Derek Lawson
Jason Renteria
Kathy Lu
Fan-Wa Wong -
Approval of Minutes
The minutes of December 5, 2014 were approved with clerical changes.
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Discussion: Citywide IT Budget vs Actuals FY 13-14
Ms. Theresa Kao provided the Subcommittee with Citywide IT spending data from the Controller’s Office and led a discussion comparing budgeted and actual amounts. A general discussion followed in which members remarked on the impact of canceled projects, carryforward balances, staffing, professional services, and capital expenses.
Following this discussion, it was determined that additional analysis and industry data should be brought back to the Subcommittee and included in the ICT Plan. -
Discussion: FY 2016-20 ICT Plan
Ms. Chanda Ikeda provided an overview of the activities being undertaken related to the development of the ICT Plan, including interdepartmental meetings, which were convened around major projects, initiatives, and themes. Notably, general agreement emerged that a meeting around digitization and records management should be convened.
The discussion continued to review the current state of department IT capacities including information security, network and infrastructure equipment, and connectivity. -
Discussion: CIO Review Process
This item was tabled for a later date.
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Calendar Review
Ms. Ikeda provided members with an updated meeting schedule, noting that additional dates were added for review of ICT Plan drafts and major project presentations.
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Public Comment
There was no public comment.
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Adjournment
The meeting adjourned at 11:15 am.
Sunshine Ordinance
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