1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:06 am.

  2. Roll Call

    Ken Bukowski – Chair, Acting CIO, DT
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Brian Strong – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Chanda Ikeda – CFO, Human Resources
    Ashley Groffenberger – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Tajel Shah –Deputy Director, Treasurer-Tax Collector
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Matthias Jaime –Director, COIT

    Ken Bukowski
    Bella Fudym
    Ian Law
    Heather Green (for Brian Strong)
    Todd Rydstrom
    Mitch Sutton (for William Lee)
    Chanda Ikeda
    Ashley Groffenberger
    Julian Metcalf (for Lisa Walton)
    Michael Liang
    Julia Dawson
    Leo Levenson
    Matthias Jaime

    COIT Staff
    Lily Liang 

    Guests
    Jane Gong
    Umesh Gupta
    Sarah Plummer
    Ken Salmon
    Jay Nath
    Jeremy Goldberg
    Dee Prasad
    Alex North
    Michael Bauer
    Kathleen Clark
    Will Barkis
    Michael Solomon

  3. Approval of Minutes (Action Item)

    The minutes of January 6, 2017 were approved.

  4. Department Updates and Announcements

    Mr. Leo Levenson discussed recent developments around the negotiation of enterprise license agreements.

  5. Preview: FY 2017-18 & FY 2018-29 Budget Review Process

    Mr. Matthias Jaime presented an overview of the upcoming budget review process for IT project proposals and requests, including the Subcommittee’s meeting schedule and presentation structure. Mr. Jaime also shared a high level summary of General and Non-General Fund requests received in contrast to available funds.

    Following Mr. Jaime’s presentation, there was a general discussion regarding project scoring criteria and methods of review used during the budget process.

  6. Discussion: FY 2018-22 ICT Plan Update

    Mr. Jaime shared details of recent revisions and updates to the draft ICT Plan, including the vision statement, goals, objectives, and performance measures.

    A general discussion followed in which members commented on the proposed performance measures and content within the draft.

    To obtain a copy of the draft ICT Plan, please visit http://www.sfcoit.org.

  7. Project Update: Citywide Transition to Web Content Management System Drupal

    Ms. Jane Gong and Mr. Umesh Gupta discussed the last migration of City websites to the Drupal 7 platform and presented their case for a second phase of migrations to Drupal 8. In particular, the presentation covered challenges and lessons learned, potential benefits of undertaking the migration, potential risks associated with deferring migration, and estimated timelines and budget for the project.

    A general discussion followed regarding the maintenance of open source systems, the creation of Citywide templates, branding efforts, and project costs/logistics.

  8. Program Update: Startup In Residence (STiR) Challenge Sourcing

    Mr. Bukowski called agenda items 8 and 9 together.

    Mr. Jay Nath discussed the City’s IoT strategy within the context of smart cities. Notably, he discussed the Mayor’s Office of Civic Innovation’s (MOCI) outreach and research efforts, preliminary findings, emerging technologies, public-private partnerships, and examples of leadership and successful deployments in this area.

    Mr. Jeremy Goldberg and Mr. Ray Lui then presented on the Startup in Residence (STIR) program, a MOCI-sponsored public-private partnership. Mr. Goldberg discussed the origins of STIR and efforts to scale the program, while Mr. Lui shared his experience with STIR from a former participant and department’s perspective.

    To view the full presentation, please visit http://www.sfcoit.org.

  9. Discussion: Internet of Things (IoT) Strategy

    This agenda item was called in conjunction with item 8.

    Download: DRAFT - Strategic Vision for Smart Cities and the Internet of Things.pdf

  10. Public Comment

    Ms. Sarah Plummer and Mr. Ken Salmon offered public comment.

  11. Adjournment

    The meeting adjourned at 11:57 am.

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