1. Call to Order by Chair

    Mr. Ken Bukowski called the meeting to order at 10:04 am.

    Download: Sept 1 Subcommittee Presentation.pdf

  2. Roll Call

    Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Heather Green – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Chanda Ikeda – CFO, Human Resources
    Ashley Groffenberger – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Matthias Jaime – Director, COIT

    Ken Bukowski
    Heather Green
    Robert Henning (for Jaci Fong)
    Todd Rydstrom
    Mitch Sutton (for William Lee)
    Grace Ybanez (for Chanda Ikeda)
    Ashley Groffenberger
    Michael Liang
    Julia Dawson
    Tajel Shah
    Linda Gerull (for Leo Levenson)
    Matthias Jaime

    COIT Staff
    Jacalyn Mah

    Guests
    Cole Turay
    Hao Xie
    Rand Miyashiro
    Georg Wolfl
    Michael Bahler
    Jackson Muhirwe                           

  3. Approval of Minutes

    The minutes of August 4, 2017 were approved.

    Download: Minutes from August 4, 2017 (Draft).pdf

  4. Department Updates and Announcements

    Mr. Matthias Jaime provided an overview of a recent COIT member survey.

    Ms. Tajel Shah provided updates on the credit card RFP process.

  5. COIT Technology Portfolio Update

    Ms. Jacalyn Mah, COIT’s new Performance and Budget Analyst, provided an overview of COIT’s technology portfolio management. She shared upcoming changes including better collaboration with project managers and more focus on change management and return on investment.

  6. General Discussion: Lessons Learned from Enterprise Contracts

    Mr. Matthias Jaime introduced the topic by reviewing discussions from the ICT Plan and the goals and benefits of having enterprise licenses in the City.

    Mr. Hao Xie, Procurement and Supply Chain Manager of Department of Technology (DT), shared lessons learned from enterprise agreements held by DT, as well as plans for a possible task force. Ms. Linda Gerull, City’s Chief Information Officer, continued the discussion, expanding on plans to work with departments on future enterprise agreements.

    A general discussion followed in which Subcommittee members offered suggestions on ways to improve coordination and communication between DT and other departments as well as other potential EAs to discuss in the future.

  7. Public Comment

    There was no public comment.

  8. Adjournment

    The meeting adjourned at 11:15 am.

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