1. Call to Order by Chair

    Mr. Matthias Jaime called the meeting to order at 10:10 am.

  2. Roll Call

    Ken Bukowski – Chair, Acting Chief Information Officer, DT
    Bella Fudym – IT Project Director, Adult Probation
    Ian Law – CIO, Airport
    Brian Strong – Director, Capital Planning
    Jaci Fong – Director and Purchaser, Contract Administration
    Todd Rydstrom – Deputy Controller, Controller’s Office
    William Lee – CFO, Emergency Management
    Ashley Groffenberger – Analyst, Mayor’s Office
    Lisa Walton– CTO, MTA
    Bill Kim – CIO, Public Health
    Michael Liang –CIO, Public Library
    Julia Dawson – Deputy Director, Public Works
    Tajel Shah –Deputy Director, Treasurer-Tax Collector
    Leo Levenson – Deputy Director, Finance and Administration, DT
    Matthias Jaime – Acting Director, COIT

    Ken Bukowski
    Heather Green (for Brian Strong)
    Keith DeMartini (for Todd Rydstrom)
    Ashley Groffenberger
    Julian Metcalf (for Lisa Walton)
    Bill Kim
    Julia Dawson
    Tajel Shah
    Leo Levenson
    Matthias Jaime

    COIT Staff
    Lily Liang

    Guests
    Anne Jenkins
    Ken Salmon
    Rand Miyashiro

  3. Approval of Minutes (Action Item)

    The minutes of November 4, 2016 were approved.

  4. Department Updates and Announcements

    Mr. Bill Kim made several announcements regarding the Department of Public Health’s Electronic Health Record project. Additionally, he cited recent success with the City’s 1010 training program.

    Mr. Leo Levenson discussed upcoming Department of Technology (DT) activities around enterprise license agreements.

    Ms. Heather Green, Deputy Director of the Capital Planning Program, announced that she would serve as Brian Strong’s delegate to the Subcommittee as Mr. Strong was recently appointed to serve as the City’s Chief Resiliency Officer.

    Mr. Jaime announced that a meeting was scheduled for the following week to discuss details and logistics of implementing the City’s recently adopted Disaster Preparedness, Recovery, Response, and Resiliency Policy, and encouraged all departments to attend.

  5. Update: FY 2018-22 Information & Communication Technology (ICT) Plan

    Mr. Jaime shared a high level timeline of key tasks, outreach efforts, and recent activities leading to the development and proposal of the City’s next ICT Plan. In addition, Mr. Jaime discussed the vision, values, major IT projects, and other components included in the Plan.

    A general discussion followed in which Subcommittee members offered suggestions on ways to improve the Plan, as well as remarks on themes, content, and other topics to be addressed in the first draft.

  6. Presentation & Discussion: Performance Reporting

    • COIT ICT Plan, Quarterly Reporting Review
    • Public Works Performance Measurement & Reporting Process

    COIT ICT Plan, Quarterly Reporting Review
    Mr. Jaime led a general discussion on the goals, objectives, and performance measures identified in the City’s last ICT Plan.

    Public Works Performance Measurement & Reporting Process
    Ms. Anne Jenkins presented an overview of Public Works’ performance program, its purpose, objectives, and role in relation to the department’s strategic plan and operations.

    In closing, Subcommittee members participated in an interactive activity to prioritize performance objectives and identify measures for reporting purposes.

  7. Public Comment

    There was no public comment.

  8. Adjournment

    The meeting adjourned at 11:42 am.

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