Committee on Information Technology - September 15, 2016 - Minutes

Meeting Date: 
September 15, 2016 - 10:00am
Location: 
United States

COMMITTEE ON INFORMATION TECHNOLOGY
CITY AND COUNTY OF SAN FRANCISCO
MINUTES
Thursday, September 15, 2016
10:00 a.m. – 12:00 p.m.
1 Dr. Carlton B. Goodlett Place
City Hall, Room 305

MEMBERS
Naomi Kelly, City Administrator, Chair
Miguel Gamiño, Chief Information Officer, Department of Technology
Kate Howard, Budget Director, Mayor’s Office
London Breed, President, San Francisco Board of Supervisors
Ben Rosenfield, Controller
Micki Callahan, Director, Department of Human Resources
Barbara Garcia, Director, Department of Public Health
Luis Herrera, City Librarian, Public Library
Harlan L. Kelly, Jr., General Manager, Public Utilities Commission
Anne Kronenberg, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Edward D. Reiskin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Charles Belle, Public Member
Alex Polvi, Public Member
  
1. Call To Order

Ms. Naomi Kelly called the meeting to order at 10:05 a.m.

2. Roll Call
   
Members Present:

Naomi Kelly
Miguel Gamiño
Laura Busch (for Kate Howard)
Rosie Dilger (for London Breed)
Ben Rosenfield
Brent Lewis (for Micki Callahan)
Bill Kim (for Barbara Garcia)
Luis Herrera
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for Ivar Satero)
Ed Reiskin
Dan Kaplan (for Trent Rhorer)
Charles Belle
Alex Polvi

COIT Staff:
Chanda Ikeda
Matthias Jaime
Lily Liang

Guests Present:

Leslie Ross

Jesus Mora

Shane Francisco

Dan Neulle

Kathy Perez

Pat Cox

Mark McLean

Rachel Black

Jay Nath

Tony Lawrence

Luis Marin

Jo Elias-Jackson

Doug Fields

Anne Trickey

Lisa Walton

Joe Voje

David German

Rohan Lane

Colleen Burke-Hill

Michael Baker

Jack Ostrofsky

S. Conover

Anthony Boersma

Conor Kennedy

Steve Flaherty

Samuel Valdez

Grace Ybanez

Mariel Reed

Herman Brown

Chris Hayes

Larry Wolfson

John Monolakis

Joe Towner

Eileen Kollar

 

 

3. Approval of Meeting Minutes from May 6, 2016 (Action Item)

The minutes of May 6, 2016 were approved.

4. Chair Update

Ms. Naomi Kelly remarked on the activities of the Architecture Policy and Review Board, noting that the policies to be discussed later in the meeting were developed by interdepartmental Subject Matter Expert (SME) groups. She noted that additional policies would be scheduled for review by the Committee in the coming months.

Additionally, Ms. Kelly stated that she would join the Mayor at a drones advisory committee meeting convened by the Federal Aviation Administration in Washington and hoped to incorporate further federal guidance into the City’s policy on drone use.
 
5. CIO Update

Mr. Miguel Gamiño highlighted recent Department of Technology (DT) initiatives and milestones, including DT’s strategy roadshow, expansion of public Wi-Fi, and Service Bar launch. Mr. Gamiño also discussed the formation of a new global City CIOs forum with the Mayor and intercity project partnerships.

6. Discussion: FY 2018-22 Information and Communication Technology (ICT) Plan

Ms. Chanda Ikeda announced that initial research and outreach efforts had begun in preparation for the development and release of the City’s next Information and Communication Technology (ICT) Plan.

Notably, Ms. Ikeda shared a calendar overview of key tasks and deadlines, presented the findings of COIT’s City-wide Technology Survey, and discussed next steps.

To view Ms. Ikeda’s presentation, please visit: http://www.sfcoit.org.

7. Discussion and Possible Action: Proposed City-wide IT Policies

Disaster Preparedness, Response, Recovery, and Resiliency (DPR3)
Mr. Mark McLean from the Controller’s Office presented an overview of the policy, including the development process, its purpose, goals, and intended outcomes. Additionally, Mr. McLean discussed departments’ roles and responsibilities, testing, training, compliance, and enforcement mechanisms.

A discussion followed regarding existing frameworks developed by the Department of Emergency Management and where there may be overlaps with new continuity plans.

A motion to adopt the policy (with the understanding that adding an addendum to existing frameworks is an appropriate course of action) was passed and approved.

To obtain a copy of the DPR3 Policy in its entirety, please visit: http://sfcoit.org/index.aspx?page=823.

Cybersecurity
Mr. Joe Voje, the City’s Chief Information Security Officer, presented an overview of the proposed policy, its goals, development process, scope, and expected outcomes.

Following a general discussion regarding the policy’s scope, governance, and fiscal implications, a consensus was reached among members to revise the policy and continue discussion during the next COIT meeting.

Drones (Discussion Only)
Mr. Matthias Jaime provided an overview of the draft policy, including the development process, its objectives, scope, specific authorized use cases, enforcement mechanisms, and next steps.

To view the full text of the draft policy, please visit: http://www.sfcoit.org.

8. Presentations and Discussion: Department IT Strategies

Department of Technology
Mr. Gamiño provided an overview of DT’s strategy development process, initiatives, action items, deliverables, and timeline. Additionally, Mr. Gamiño discussed DT’s progress, transformation, and the strategy’s integration with DT’s Project Management Office and work slated to be undertaken by third party vendors.

To obtain a summary of the strategy, please visit: http://www.sfcoit.org.

Mayor’s Office of Civic Innovation
Mr. Jay Nath presented an overview of MOCI’s strategy development and engagement processes. The presentation covered MOCI’s background, vision, mission, and partnerships, as well as criteria used to determine MOCI’s project portfolio and specific use cases.

To view the presentation, please visit: http://www.sfcoit.org.

9. Public Comment

There was no public comment.

10. Adjournment

The meeting adjourned at 11:53 a.m.