Committee on Information Technology - January 27, 2017 - Minutes

Meeting Date: 
January 27, 2017 - 10:00am
Location: 
United States

COMMITTEE ON INFORMATION TECHNOLOGY
CITY AND COUNTY OF SAN FRANCISCO
MINUTES
Friday, January 27, 2017
10:00 a.m. – 12:00 p.m.
1 Dr. Carlton B. Goodlett Place
City Hall, Room 201

MEMBERS
Naomi Kelly, City Administrator, Chair
Kenneth Bukowski, Acting Chief Information Officer, Department of Technology
Melissa Whitehouse, Budget Director, Mayor’s Office
London Breed, President, San Francisco Board of Supervisors
Ben Rosenfield, Controller
Micki Callahan, Director, Department of Human Resources
Barbara Garcia, Director, Department of Public Health
Luis Herrera, City Librarian, Public Library
Harlan L. Kelly, Jr., General Manager, Public Utilities Commission
Anne Kronenberg, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Edward D. Reiskin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Charles Belle, Public Member
Alex Polvi, Public Member
  
1. Call To Order

Mr. Ken Bukowski called the meeting to order at 10:03 a.m.

2. Roll Call
   
Members Present:
Naomi Kelly
Kenneth Bukowski
Ashley Groffenberger (for Melissa Whitehouse)
Rosie Dilger (for London Breed)
Todd Rydstrom (for Ben Rosenfield)
Chanda Ikeda (for Micki Callahan)
Bill Kim (for Barbara Garcia)
Michael Liang (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for Ivar Satero)
Ed Reiskin
Dan Kaplan (for Trent Rhorer)
Charles Belle

COIT Staff:
Matthias Jaime
Lily Liang

Guests Present:
Michelle Geddes
Bruce Wolf
Saul Melara
Herman Brown
Richard Bui
Gary Price
Susan Plummer
Steven Grover
Mike Valencia
Alyssa Ventre
Bruce Sandler
Virk Gregory
Grace Ybanez
Bree White
Rand Miyashiro
Jeff Rosenthal
Richard Butler
Dale Riley
John Monolakis
Sandra Burns
Joseph John
Jerry Burdick
Stacey Morowitz
Jason Hemmerle
Clarissa Nantes

3. Approval of Meeting Minutes from November 17, 2016 (Action Item)

The minutes of November 17, 2016 were approved.

4. Chair Update

Mr. Bukowski reviewed the Committee’s upcoming meeting schedule as well as the timeline for Subcommittee review and approval of IT project proposals during the City’s next two-year budget process.

Mr. Bukowski went on to announce that Mr. Matthias Jaime will serve as COIT’s new Director and Committee members joined in congratulating Mr. Jaime on the appointment.
 
5. CIO Update

Mr. Bukowski provided updates on a number of Department of Technology projects and milestones, including the successful launch of the City’s Identity and Access Management portal, progress made with shared services, and work being undertaken to kickstart and oversee the Universal Broadband project.

6. Update: FY 2018-22 Information & Communication Technology Plan

Mr. Jaime provided an overview of the Plan’s purpose, vision, strategic goals, major initiatives, fiscal strategies and recommendations, as well as other components.

Notably, Mr. Jaime discussed fiscal strategies and recommendations as they relate to the City’s Major IT projects, Major IT projects allocation, and Annual Projects Allocation.

A general discussion followed in which members offered comments and suggestions on the Plan’s structure, goals, projects highlighted, and potential content to be added.

7. Update: Upgrade the Network (Dept. of Technology)

Mr. Saul Melara provided a high-level overview of the project, its purpose, and role of the City’s network in relation to other systems. He highlighted recent accomplishments, noted upcoming tasks and milestones, and discussed other technical details and improvements being undertaken in tandem with cybersecurity initiatives.

To view the full presentation, please visit http://www.sfcoit.org.

8. Major IT Project Update: City-wide Radio Replacement Project (Dept. of Emergency Management)

Ms. Michelle Geddes discussed progress made on the project since her last presentation to the Committee, including recent accomplishments and milestones as well as potential risks and challenges, next steps and remaining tasks. In addition, Ms. Geddes provided an overview of the project schedule, budget, and scope.

To view the full presentation, please visit http://www.sfcoit.org.

9. Public Comment

Mr. Bruce Wolf offered public comment.

10. Adjournment

The meeting adjourned at 11:10 a.m.