Committee on Information Technology - February 15, 2018 - Minutes

Meeting Date: 
February 15, 2018 - 10:00am
United States

Thursday, February 15, 2018
10:00 a.m. – 12:00 p.m.
1 Dr. Carlton B. Goodlett Place
City Hall, Room 305

Naomi Kelly, City Administrator, Chair
Linda Gerull, Chief Information Officer, Department of Technology
Melissa Whitehouse, Budget Director, Mayor’s Office
London Breed, President, San Francisco Board of Supervisors
Ben Rosenfield, Controller
Micki Callahan, Director, Department of Human Resources
Barbara Garcia, Director, Department of Public Health
Luis Herrera, City Librarian, Public Library
Harlan L. Kelly, Jr., General Manager, Public Utilities Commission
Anne Kronenberg, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Edward D. Reiskin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Charles Belle, Public Member
Alex Polvi, Public Member
1. Call To Order

Mr. Ken Bukowski called the meeting to order at 10:04 a.m.

2. Roll Call
Members Present:
Naomi Kelly
Linda Gerull
Kelly Kirkpatrick (for Melissa Whitehouse)
Micki Callahan
Bill Kim (for Barbara Garcia)
Michael Lambert (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for Ivar Satero)
Ed Reiskin
Natalie Toledo (for Trent Rhorer
Charles Belle

COIT Staff:
Jacalyn Mah
Lily Liang
Matthias Jaime

Guests Present:
Ken Bukowski
Michelle Geddes
Michael Makstman
Ariel Sachs
Nina D’Amato
Steve Kuse
Carrie Bishop
Elissa Kestenbaum
Rand Miyashiro
Colleen Burke-Hill
Tatiana Dayton
Arnold King
J. Tang
Herman Brown
Sarah Burns
Grace Ybanez
Daniel Quach
Will Sanson-Mosier
John Monolakis
AJ Pendham
Monique Neilson

3. Approval of Meeting Minutes from November 16, 2017 (Action Item)

The minutes of November 16, 2017 were approved without changes.

4. Chair Update

Mr. Bukowski reviewed the agenda items to be discussed and remarked on the upcoming budget cycle.

Notably, Mr. Bukowski announced that City Librarian Luis Herrera would be retiring from his post towards the end of the month, and thanked him for his service to the Committee and the City.
5. CIO Update

Ms. Linda Gerull provided updates on recent Department of Technology (DT) activities, initiatives, and projects. Notably, she discussed work being undertaken on the City’s network, initiatives related to exploring the expansion of municipal fiber, collaboration with Real Estate on relocation projects.

In addition, Ms. Gerull introduced Mr. Michael Makstman, the City’s new Chief Information Security Officer.

6. FY 2018-19 & FY 2019-20 Technology Budget Requests Update

Mr. Matthias Jaime provided an overview of all requests received by COIT staff to date, as well as break-downs of requests received by theme and department. Mr. Jaime then went on to discuss funding levels over the next two fiscal years, noted emerging potential major IT projects, and remarked on how these pieces might fit into five year funding projections and scenarios.

A general discussion followed in which members considered alternative funding strategies and project prioritization. In closing, Mr. Jaime noted key deadlines and identified the annual budget survey as a means for identifying potential strategic opportunities and cost savings.

7. Major IT Update: Public Safety and Public Service Radio 800MHz Citywide Radio Replacement Project (DEM)

Ms. Michelle Geddes presented an update on the project, including key milestones and accomplishments since her last update to the Committee, as well as updates on the project’s schedule, budget, scope, and potential risks/challenges.

Notably, Ms. Geddes stated that in addition to working with public safety and public service agencies, the project team would soon be working with the Public Utilities Commission (PUC) as well to extend coverage 100+ miles north of the current coverage area and ensure interoperability with the PUC’s radio system.

8. Major IT Update: Electronic Health Records (DPH)

Mr. Bill Kim discussed the background and impetus for the Electronic Health Records project and provided updates on the project’s budget, scope, schedule, recent milestones, accomplishments, and next steps. In addition, Mr. Kim delved into the project’s governance structure and oversight/steering committees. Noting that the project is still in its early stages, Mr. Kim discussed the design and decision-making process, as well as the project plan for implementation.

A general discussion followed in which members discussed inter-agency coordination and systems inter-operability.

9. Public Comment

There was no public comment.

10. Adjournment

The meeting adjourned at 10:59 a.m.