Committee on Information Technology - April 20, 2017 - Minutes

Meeting Date: 
April 20, 2017 - 10:00am
Location: 
United States

COMMITTEE ON INFORMATION TECHNOLOGY
CITY AND COUNTY OF SAN FRANCISCO
MINUTES
Thursday, April 20, 2017
10:00 a.m. – 12:00 p.m.
1 Dr. Carlton B. Goodlett Place
City Hall, Room 305

MEMBERS
Naomi Kelly, City Administrator, Chair
Kenneth Bukowski, Acting Chief Information Officer, Department of Technology
Melissa Whitehouse, Budget Director, Mayor’s Office
London Breed, President, San Francisco Board of Supervisors
Ben Rosenfield, Controller
Micki Callahan, Director, Department of Human Resources
Barbara Garcia, Director, Department of Public Health
Luis Herrera, City Librarian, Public Library
Harlan L. Kelly, Jr., General Manager, Public Utilities Commission
Anne Kronenberg, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Edward D. Reiskin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Charles Belle, Public Member
Alex Polvi, Public Member
  
1. Call To Order

Mr. Kenneth Bukowski called the meeting to order at 10:04 a.m.

2. Roll Call
   
Members Present:
Kenneth Bukowski
Melissa Whitehouse
Kayleigh Lloyd (for London Breed)
Ted Yamasaki (for Micki Callahan)
Bill Kim (for Barbara Garcia)
Michael Liang (for Luis Herrera)
Ken Salmon (for Harlan Kelly)
Mitch Sutton (for Anne Kronenberg)
Ian Law (for Ivar Satero)
Ed Reiskin
Dan Kaplan (for Trent Rhorer)
Charles Belle
Alex Polvi

COIT Staff:
Matthias Jaime
Lily Liang

Guests Present:
Joy Bonaguro
Chanda Ikeda
David Pilpel
Mary Ellen
Sean Stacio
Herman Brown
Jesse Arnold
Joshua Raphael
Stacey Markowitz
Kathy Perez
Jackson Muhirwe
Andy Maimoni
Steve Flaherty
Michael Bahler
Rand Miyashiro
Mary Ellen
Brian Kelley
Joseph John
John Monolakis
Jeff Jennings

3. Approval of Meeting Minutes from February 16, 2017 (Action Item)

The minutes of February 16, 2017 were approved.

4. Chair Update

Mr. Bukowski provided updates on the CIO recruitment process.
 
5. CIO Update

Mr. Bukowski announced the successful replacement and go-live of 311’s phone system and noted project updates with citywide impact that would be presented at the next COIT meeting.

6. FY 2017-18 & FY 2018-19 General Fund Department Recommendations

Mr. Matthias Jaime provided a high level overview of funding levels and available General Fund resources over the next two fiscal years. In addition, he discussed requests received, outreach to departments, and the process for evaluating projects and prioritizing funds.

A general discussion followed regarding the project evaluation process, project list, and proposed recommendations. A vote on the recommendations was scheduled for the following meeting.

Mr. David Pilpel offered public comment on this item.

To view the proposed recommendations, please visit http://www.sfcoit.org.

7. FY 2017-18 & FY 2018-19 Enterprise Department Requests: Review & Approval (Action Item)

Following public comment from Mr. Pilpel, a motion to approve the recommended enterprise department requests was passed and approved.

For additional details, please visit http://www.sfcoit.org.

8. San Francisco City Employee Drone Policy (Action Item)

Mr. Jaime shared the most recent draft of the proposed policy with Committee members and provided an overview of its objectives and scope. In addition, Mr. Jaime discussed the policy development process, outreach efforts, and options for governance structures going forward.

Mr. Jaime then invited staff representatives from the Fire Department and Recreation and Parks Department to discuss their specific use cases.

A general discussion followed in which members considered privacy concerns, timelines, data protection and redaction, and the specific use cases proposed. General consensus was reached to table the item for the May 5 COIT meeting after further revisions and discussion.

9. Discussion: Citywide Data Policy

Ms. Joy Bonaguro discussed the objectives of implementing a Citywide data policy as well as benefits and opportunities afforded by the adoption of data standards. In addition, she discussed ways in which departments can get involved and collaborate with the Open Data Program.

To view the full presentation, please visit http://www.sfcoit.org.

10. Public Comment

Mr. David Pilpel offered public comment.

11. Adjournment

The meeting adjourned at 11:30 a.m.