Budget and Performance Sub-Committee - September 1, 2017 - Minutes
BUDGET & PERFORMANCE SUBCOMMITTEE MEETING
CITY AND COUNTY OF SAN FRANCISCO
Friday, September 1, 2017
10:00 am – 12:00 pm
City Hall, Room 305
Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Heather Green – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Chanda Ikeda – CFO, Human Resources
Ashley Groffenberger – Analyst, Mayor’s Office
Lisa Walton – CTO, MTA
Bill Kim – CIO, Public Health
Michael Liang – CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, DT
Matthias Jaime – COIT Director, City Administrator’s Office
1. Call to Order by Chair
Mr. Ken Bukowski called the meeting to order at 10:04 am.
2. Roll call
Robert Henning (for Jaci Fong)
Mitch Sutton (for William Lee)
Grace Ybanez (for Chanda Ikeda)
Linda Gerull (for Leo Levenson)
3. Approval of Minutes
The minutes of August 4, 2017 were approved.
4. Department Updates and Announcements
Mr. Matthias Jaime provided an overview of a recent COIT member survey.
Ms. Tajel Shah provided updates on the credit card RFP process.
5. Update: COIT Portfolio Management
Ms. Jacalyn Mah, COIT’s new Performance and Budget Analyst, provided an overview of COIT’s technology portfolio management. She shared upcoming changes including better collaboration with project managers and more focus on change management and return on investment.
6. Presentation and Discussion: Technology Procurement
Mr. Matthias Jaime introduced the topic by reviewing discussions from the ICT Plan and the goals and benefits of having enterprise licenses in the City.
Mr. Hao Xie, Procurement and Supply Chain Manager of Department of Technology (DT), shared lessons learned from enterprise agreements held by DT, as well as plans for a possible task force. Ms. Linda Gerull, City’s Chief Information Officer, continued the discussion, expanding on plans to work with departments on future enterprise agreements.
A general discussion followed in which Subcommittee members offered suggestions on ways to improve coordination and communication between DT and other departments as well as other potential EAs to discuss in the future.
7. Public Comment
There was no public comment.
The meeting adjourned at 11:15 am.