Budget and Performance Sub-Committee - September 1, 2017 - Minutes

Meeting Date: 
September 1, 2017 - 10:00am
United States

Friday, September 1, 2017
10:00 am – 12:00 pm
City Hall, Room 305

Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Heather Green – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Chanda Ikeda – CFO, Human Resources
Ashley Groffenberger – Analyst, Mayor’s Office
Lisa Walton – CTO, MTA
Bill Kim – CIO, Public Health
Michael Liang – CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, DT
Matthias Jaime – COIT Director, City Administrator’s Office

1. Call to Order by Chair

Mr. Ken Bukowski called the meeting to order at 10:04 am.

2. Roll call 
Ken Bukowski
Heather Green
Robert Henning (for Jaci Fong)
Todd Rydstrom
Mitch Sutton (for William Lee)
Grace Ybanez (for Chanda Ikeda)
Ashley Groffenberger
Michael Liang
Julia Dawson
Tajel Shah
Linda Gerull (for Leo Levenson)
Matthias Jaime

COIT Staff
Jacalyn Mah

Cole Turay
Hao Xie
Rand Miyashiro
Georg Wolfl
Michael Bahler
Jackson Muhirwe   

3. Approval of Minutes
The minutes of August 4, 2017 were approved.

4. Department Updates and Announcements

Mr. Matthias Jaime provided an overview of a recent COIT member survey.

Ms. Tajel Shah provided updates on the credit card RFP process.

5. Update: COIT Portfolio Management

Ms. Jacalyn Mah, COIT’s new Performance and Budget Analyst, provided an overview of COIT’s technology portfolio management. She shared upcoming changes including better collaboration with project managers and more focus on change management and return on investment.

6. Presentation and Discussion: Technology Procurement

Mr. Matthias Jaime introduced the topic by reviewing discussions from the ICT Plan and the goals and benefits of having enterprise licenses in the City.

Mr. Hao Xie, Procurement and Supply Chain Manager of Department of Technology (DT), shared lessons learned from enterprise agreements held by DT, as well as plans for a possible task force. Ms. Linda Gerull, City’s Chief Information Officer, continued the discussion, expanding on plans to work with departments on future enterprise agreements.
A general discussion followed in which Subcommittee members offered suggestions on ways to improve coordination and communication between DT and other departments as well as other potential EAs to discuss in the future.

7. Public Comment

There was no public comment.

8. Adjournment

The meeting adjourned at 11:15 am.