Budget and Performance Sub-Committee - November 4, 2016 - Minutes

Meeting Date: 
November 4, 2016 - 10:00am
United States


Friday, November 4, 2016
10:00 am – 11:30 am
City Hall, Room 305

Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Brian Strong – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Brent Lewis – CFO, Human Resources
Ashley Groffenberger – Analyst, Mayor’s Office
Lisa Walton – CTO, MTA
Bill Kim – CIO, Public Health
Michael Liang – CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Tajel Shah –Deputy Director, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, DT
Chanda Ikeda – COIT Director, City Administrator’s Office

1. Call to Order by Chair

Mr. Ken Bukowski called the meeting to order at 10:02 am.

2. Roll call 
Ken Bukowski
Bella Fudym
Dina Quesada (for Ian Law)
Brian Strong
Jack Wood (for Todd Rydstrom)
William Lee   
Grace Ybanez (for Brent Lewis) 
Ashley Groffenberger
Sean Cunningham (for Lisa Walton)
Julia Dawson
Tajel Shah
Leo Levenson
Chanda Ikeda

COIT Staff
Lily Liang
Matthias Jaime

Nina D’Amato
AJ Nixon
Saul Melara
Keith DeMartini
Joe Voje
Keith Kawas
Adam Morton
Kathy Lu
Julian Metcalf
Ana Contreras  
Rand Miyashiro    

3.   Approval of Minutes
The minutes of October 7, 2016 were approved.

4. Department Updates and Announcements

Mr. Bukowski announced Ms. Tajel Shah’s appointment to the Subcommittee.

Ms. Nina D’Amato provided a brief update on the Department of Technology’s (DT) Shared Services Strategy as well as outreach and analysis efforts.

5. Project Update: Identity and Access Management

Mr. Saul Melara and Mr. Joe Voje provided an overview of the project, including its objective, current budget, anticipated schedule, scope changes, impact on City-wide systems, upcoming deliverables, staffing, and next steps.

To view the presentation, please visit: http://www.sfcoit.org.

6. Citywide Technology Budget

Mr. Matthias Jaime presented an analysis of Citywide IT spending, inclusive of personnel, projects, equipment, licenses, and other related costs spanning the last five fiscal years. Notably, Mr. Jaime discussed the methodology and data sources used, as well as their limitations.

A general discussion followed in which members discussed future strategies and structures for reporting and analysis, as well as potential system improvements.

7. ICT Plan Update and Discussion

Ms. Chanda Ikeda shared an overview and timeline of key tasks, meetings, and outreach and information collection efforts related to the development of the City’s next five-year Information and Communication Technology (ICT) Plan.

Ms. Ikeda stated that most departments’ IT plans had been collected and shared notable accomplishments as they relate to Citywide goals identified in the last Plan. She then went on to discuss previously identified objectives and performance metrics.

Members spent the remainder of the meeting participating in an interactive activity to brainstorm and prioritize areas of focus for COIT and the next Plan.

8. Public Comment

There was no public comment.

9. Adjournment

The meeting adjourned at 11:30 am.