Budget and Performance Sub-Committee - November 3, 2017 - Minutes

Meeting Date: 
November 3, 2017 - 10:00am
United States


Friday, November 3, 2017
10:00 am – 12:00 pm
City Hall, Room 305

Ken Bukowski – Chair, Deputy City Administrator/CFO, City Administrator’s Office
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Heather Green – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Chanda Ikeda – CFO, Human Resources
Ashley Groffenberger – Analyst, Mayor’s Office
Lisa Walton – CTO, MTA
Bill Kim – CIO, Public Health
Michael Liang – CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Tajel Shah – Chief Assistant Treasurer, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, DT
Matthias Jaime – COIT Director, City Administrator’s Office

1. Call to Order by Chair

Mr. Ken Bukowski called the meeting to order at 10:01 am.

2. Roll call 
Ken Bukowski
Ian Law
Heather Green
Jaci Fong
Todd Rydstrom
William Lee
Chanda ikeda
Ashley Groffenberger
John Applegarth
Julia Dawson
Tajel Shah
Leo Levenson
Matthias Jaime

COIT Staff
Jacalyn Mah
Lily Liang

Jackson Muhirwe
Keith Kawas
Vivian Chen
David German
Grace Ybanez

3. Approval of Minutes
The minutes of September 1, 2017 were approved.

4. Department Updates and Announcements

Ms. Chanda Ikeda remarked on COIT’s PC Refresh program and the Department of Human Resource’s telecommuting program.

Mr. John Applegarth commented on the status of the Department of Public Health’s Electronic Health Record project.

Ms. Tajel Shah announced the Assessor-Recorder and Treasurer-Tax Collector/Controller’s release of two separate RFPs (Requests for Proposal) related to the replacement of the City’s Property Tax and Assessment System. She also announced that the Treasurer-Tax Collector’s new delinquent collections system recently went live.

Mr. Leo Levenson commented on the Department of Technology’s (DT) contracts working group.

Ms. Heather Green announced that the District Attorney and Adult Probation offices were recently approved to be moved out of the Hall of Justice, and noted that IT infrastructure costs associated with relocation might eventually fall in the Subcommittee’s purview.

5. Discussion: FY 2018-19 & FY 2019-20 Budget Process

Mr. Matthias Jaime provided an overview of the budget process, its purpose, and proposed changes and improvements. Notably, he shared a revised copy of the proposed budget form and solicited feedback from Subcommittee members.

A general discussion followed in which members commented on the draft questions and process changes. General consensus was reached that additional feedback should be sent to COIT staff and changes incorporated would be shared at the next meeting.

6. Project Updates: Department of Technology

Ms. Linda Gerull provided updates on the following DT projects and discussed details regarding each project’s budget, schedule, scope, potential risks, etc.:
- City Cloud
- Upgrade the Network
- Third Party Patching
- Active Directory Upgrade

To view the full presentation, please visit http://www.sfcoit.org.

7. Public Comment

There was no public comment.

8. Adjournment

The meeting adjourned at 11:15 am.