Budget and Performance Sub-Committee - February 3, 2017 - Minutes

Meeting Date: 
February 3, 2017 - 10:00am
United States


Friday, February 3, 2017
10:00 am – 12:00 pm
City Hall, Room 305

Ken Bukowski – Chair, Acting CIO, DT
Bella Fudym – IT Project Director, Adult Probation
Ian Law – CIO, Airport
Brian Strong – Director, Capital Planning
Jaci Fong – Director and Purchaser, Contract Administration
Todd Rydstrom – Deputy Controller, Controller’s Office
William Lee – CFO, Emergency Management
Chanda Ikeda – CFO, Human Resources
Ashley Groffenberger – Analyst, Mayor’s Office
Lisa Walton – CTO, MTA
Bill Kim – CIO, Public Health
Michael Liang – CIO, Public Library
Julia Dawson – Deputy Director, Public Works
Tajel Shah –Deputy Director, Treasurer-Tax Collector
Leo Levenson – Deputy Director, Finance and Administration, DT
Matthias Jaime – COIT Director, City Administrator’s Office

1. Call to Order by Chair

Mr. Ken Bukowski called the meeting to order at 10:06 am.

2. Roll call 
Ken Bukowski
Bella Fudym
Ian Law
Heather Green (for Brian Strong)
Todd Rydstrom
Mitch Sutton (for William Lee)
Chanda Ikeda
Ashley Groffenberger
Julian Metcalf (for Lisa Walton)
Michael Liang
Julia Dawson
Leo Levenson
Matthias Jaime

COIT Staff
Lily Liang

Jane Gong
Umesh Gupta
Sarah Plummer
Ken Salmon
Jay Nath
Jeremy Goldberg
Dee Prasad
Alex North
Michael Bauer
Kathleen Clark
Will Barkis
Michael Solomon

3.   Approval of Minutes
The minutes of January 6, 2017 were approved.

4. Department Updates & Announcements

Mr. Leo Levenson discussed recent developments around the negotiation of enterprise license agreements.

5. Preview: FY 2017-18 & FY 2018-19 Budget Review Process

Mr. Matthias Jaime presented an overview of the upcoming budget review process for IT project proposals and requests, including the Subcommittee’s meeting schedule and presentation structure. Mr. Jaime also shared a high level summary of General and Non-General Fund requests received in contrast to available funds.

Following Mr. Jaime’s presentation, there was a general discussion regarding project scoring criteria and methods of review used during the budget process.

6. Discussion: FY 18-22 Information and Communication Technology (ICT) Plan Update

Mr. Jaime shared details of recent revisions and updates to the draft ICT Plan, including the vision statement, goals, objectives, and performance measures.

A general discussion followed in which members commented on the proposed performance measures and content within the draft.

To obtain a copy of the draft ICT Plan, please visit http://www.sfcoit.org.

7. Project Update: City-wide Transition to Web Content Management System Drupal

Ms. Jane Gong and Mr. Umesh Gupta discussed the last migration of City websites to the Drupal 7 platform and presented their case for a second phase of migrations to Drupal 8. In particular, the presentation covered challenges and lessons learned, potential benefits of undertaking the migration, potential risks associated with deferring migration, and estimated timelines and budget for the project.

A general discussion followed regarding the maintenance of open source systems, the creation of Citywide templates, branding efforts, and project costs/logistics.

8. Program Update: Startup in Residence (STIR) Challenge Sourcing

Mr. Bukowski called agenda items 8 and 9 together.

Mr. Jay Nath discussed the City’s IoT strategy within the context of smart cities. Notably, he discussed the Mayor’s Office of Civic Innovation’s (MOCI) outreach and research efforts, preliminary findings, emerging technologies, public-private partnerships, and examples of leadership and successful deployments in this area.

Mr. Jeremy Goldberg and Mr. Ray Lui then presented on the Startup in Residence (STIR) program, a MOCI-sponsored public-private partnership. Mr. Goldberg discussed the origins of STIR and efforts to scale the program, while Mr. Lui shared his experience with STIR from a former participant and department’s perspective.

To view the full presentation, please visit http://www.sfcoit.org.

9. Discussion: Internet of Things (IoT) Strategy

This agenda item was called in conjunction with item 8.

10. Public Comment

Ms. Sarah Plummer and Mr. Ken Salmon offered public comment.

11. Adjournment

The meeting adjourned at 11:57 am.