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July 11, 2013

MINUTES
ARCHITECTURE & STANDARDS SUB-COMMITTEE MEETING
CITY AND COUNTY OF SAN FRANCISCO
 
Thursday, July 11, 2013
One South Van Ness, 2nd Floor
CONFERENCE ROOM 2215
10:00 am – 12:00 pm
 
Members
Matt Reeves, Chair, Acting Chief Technology Officer, Department of Technology
David Counter, Chief Information Officer, Department of Public Health
Daniel Gonzales, IT Manager, Airport
Susan Kearney, Chief Information Officer, Port of San Francisco
Mitch Sutton, IT Manager, Department of Emergency Management
Ephrem Naizghi, Interim Chief Information Officer, Department of Public Works
Art Wong, Technology Program Manager, Metropolitan Transportation Agency
Susan Giffin, Chief Information Officer, Police
Chanda Ikeda, COIT Analyst, Mayor’s Office

1. The meeting was called to order by Mr. Matt Reeves at 10:05 a.m.

2. Roll Call:
Matt Reeves
David Counter
Wilson Lo for Daniel Gonzales
Susan Kearney
Mitch Sutton
Ephrem Naizghi
Art Wong
Gary Price for Susan Giffin
Chanda Ikeda

Absent
Susan Giffin
Daniel Gonzales

Mayor’s Office
Lily Liang

Guests
Keith DeMartini
Genta Yoshikawa
Tedman Eng
Virdis Gamble
Micheal Sanders
Dale Riley
Rick Goldgar
Alan Tse
Charles Thompson
Kim Thompson

3. Approval of meeting minutes
The minutes of May 9, 2013 were approved with the following change:
• Corrected spelling of Mr. Rick Goldgar’s name.

4. Discussion Items:

• Review of Final IT Project Approvals for FY2013-14 & FY2014-15
Following the conclusion of the FY2013-14 budget process, Ms. Ikeda briefed the Subcommittee on final funding changes approved by the Board of Supervisors. Ms. Ikeda stated that approved COIT funding recommendations remained unchanged for the vast majority of IT projects. The three departments and affected projects were:
1) Police: High-Tech Mobile Devices for Officers
2) Emergency Management: Public Safety Radio Replacement
3) Technology: Digital Inclusion
To view Ms. Ikeda’s presentation and budget information for all COIT approved projects in FY2013-14 and FY2014-15, go to: http://www.sfcoit.org.
• Results from the Enterprise File Sharing Application Survey
Ms. Ikeda presented a high-level summary of the results of the survey commissioned by the Subcommittee’s former Chair Gina Tomlinson in May. Ms. Ikeda stated that responses were collected from 37 departments and showed both informal and more advanced uses of file sharing and storage applications, as well as demonstrated interest in enterprise solutions by the majority of respondents. Based on these results, Ms. Ikeda noted, departments currently using or developing successful applications were invited to present before the Subcommittee. To obtain a copy of the survey or its results, go to: http://www.sfcoit.org.
• Enterprise File Sharing Storage Applications – Department Demos
Mr. Tedman Eng was the first of three presenters and discussed the Port’s use of Box.net, an off-the-shelf product geared toward consumers and business users who are not able or interested in investing a great deal of time or resources into application development. Mr. Eng discussed how and why the Port acquired the application, in addition to its features and pricing.
Mr. Virdis Gamble, Architect and Lead Engineer for SharePoint development and administration at MTA presented on the department’s use of the application. Mr. Gamble highlighted several features, discussed initiatives and different ways in which MTA is using SharePoint (i.e. building libraries, automating workflows), and demonstrated several SharePoint environments.
Mr. Keith DeMartini, Mr. Micheal Sanders, and Mr. Genta Yoshikawa presented on the Planning Department’s use of Microsoft SharePoint. Mr. DeMartini stated that the department uses SharePoint in ways similar to MTA (i.e. intranet, document management), though development has not been equally robust, due to limitations on staff time, expertise, and resources. In addition, Mr. DeMartini discussed the Department of Building Inspection’s use of Accela (a licenses and permits tracking system) and how the Planning Department intends to collaborate with its SharePoint initiatives.

5. Public Comment

There was no public comment.

6. Adjournment

The meeting was adjourned at 11:49 a.m.
Last updated: 9/13/2013 1:40:50 PM